Administrative Assistant

Baptist Health•Jasper, AL

About The Position

Baptist Health Walker Hospital is a 267-bed facility in Jasper, recognized by The Joint Commission, that serves the diverse needs of the community through a range of clinical services. The Administrative Assistant performs advanced, diversified, and confidential secretarial and administrative duties for the Senior Director, requiring broad experience and skilled knowledge of organizational policies and practices.

Requirements

High school graduation is required.
Four years of clerical or secretarial experience is required.

Responsibilities

Answer phone calls, route callers, take messages, and resolve routine and some complex inquiries.
Screen calls and visitors.
Operate copy and fax machines.
Distribute incoming mail and order supplies.
Establish and maintain files and records on an ongoing basis.
Conduct research and data collection, and perform some analysis of information.
Schedule and maintain a calendar of appointments.
Organize meetings, including distributing materials, arranging refreshments, transcribing minutes, and making travel arrangements when necessary.
Work independently on special projects.
Compose and type routine and non-routine correspondence, reports, special projects, and technical papers.
Create, prepare, and coordinate presentations, including charts and graphs.
Create and maintain databases and spreadsheets.
Assist with preparing and/or monitoring the budget, as needed.
Perform routine problem solving.
Handle sensitive employee information and confidential organizational information.
Interact professionally with all levels of management and provide significant employee contact and customer service.
May provide work direction to other clerical personnel within the department.
Maintain reasonably regular and punctual attendance consistent with applicable policies and laws.
Maintain compliance with Orlando Health policies and procedures and established departmental policies and procedures.
Prioritize workload to manage multiple priorities.
Support professional growth and development through education programs, current literature, and workshops.
Perform other duties as assigned.