FRG - On-site Admin

HOA Talent•Chicago, IL

2h•$40,000 - $50,000•Onsite

About The Position

We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day office and administrative operations. This role plays a key part in ensuring smooth internal workflows, maintaining organized records, and providing consistent support to leadership, team members, and external stakeholders. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment. This role is ideal for someone who is action-oriented, organized, and committed to supporting operational excellence through strong administrative execution.

Requirements

At least 2 years of administrative, customer service, or related experience is preferred.
Advanced proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Excellent organizational skills and ability to manage multiple tasks simultaneously.
Strong customer service mindset.
Comfort with routine, process-driven tasks.
Ability to manage high workload volume and ask questions when clarification is needed.
Dependability, proactivity, and ability to work effectively as part of a team.

Nice To Haves

Experience in property management, community association management, or a similar industry.

Responsibilities

Provide daily administrative support to managers and team members.
Maintain and update internal records, files, and documentation systems.
Prepare reports, correspondence, and meeting materials.
Coordinate travel arrangements, meetings, and calendars as needed.
Monitor shared inboxes and route communications appropriately.
Manage incoming and outgoing mail, including sorting and processing.
Assist with preparation of annual reports and related documentation.
Track administrative tasks and help manage workflow backlogs.
Support general office organization and supply management.
Maintain professional communication with internal teams, leadership, board members, clients, or homeowners, as applicable.
Take on additional administrative duties as assigned.