Administrative Assistant

Valley Cities Behavioral Health Care•Seattle, WA

24d•Onsite

About The Position

Valley Cities is hiring a full-time, non-exempt Administrative Assistant in Seattle, Washington. The role provides administrative support to directors, managers, and clinical staff, and helps coordinate client appointments and the day-to-day operation of schedules and records. The position involves client check-in, data entry and accuracy, payment recording, and general document handling. Employees joining Valley Cities will be part of a mission-driven behavioral health organization focused on compassion, equity, and community impact.

Requirements

Two years of relevant experience.
Proficiency in Microsoft Word.
Ability to work independently.
Flexibility regarding work hours, including evening hours, and travel to other sites.
Must pass required background checks.

Nice To Haves

High school graduation or equivalent is preferred.
Fundamental education skills, including discriminative thinking and analytical reasoning.

Responsibilities

Provide administrative support, including correspondence, program forms, and related documents for directors, managers, and clinical staff.
Schedule client appointments to make efficient use of provider time and support appropriate client care in accordance with VCC procedures.
Schedule and confirm follow-up appointments, arrange interpreters, screen backline telephone calls, take messages, and direct calls to appropriate staff.
Create and maintain staff, client, and room schedules in the Healthpoint and VCC electronic health records.
Check in clients and enter client data into the computer system.
Ensure the accuracy of client data, including income, address, and insurance verification.
Collect and record client payments; scan and photocopy documents and coupons for services provided.
Develop and maintain productive, positive working relationships with clinical and administrative colleagues.

Benefits

Medical, dental, and vision coverage available for employees and eligible family members and dependents.
Health Savings Account with an annual $2,000 contribution, prorated monthly.
Agency-sponsored retirement plan with up to 6% employer contributions; pre-tax and Roth options available.
Access to Employee Assistance Program (EAP) resources.
Comprehensive paid time off, paid holidays, and extended sick leave options.
Access to Student Loan Forgiveness Programs.
Annual longevity bonuses.
Recognition programs and incentives.
Access to training, supervision, and consultation for professional certification and licensure.
Clinical supervision toward licensure, if applicable.
Paid training days and a yearly training fund.
$1,500 signing bonus.