Administrative Assistant to DRE

Diocese of Tucson•Tucson, AZ

3d•Onsite

About The Position

Under the direction of the Director of Religious Education or other assigned manager, this part-time position is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a parish or school. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1). This role requires recognizing and supporting the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church. The employee should give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example. The role fosters communication and works collaboratively with all Parish and diocesan employees.

Requirements

A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Catholic in full communion with the Church.
Excellent communications skills, verbal and written; excellent human relations interpersonal skills.
Exercise courtesy to fellow employees, parishioners, and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and overtime work may be required.
Proficiency in computer technology to include word-processing, spreadsheets, power point, web-based data entry, and internet research; minimum typing skill of 40-50 wpm.
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check.
Associate degree in business or public administration from an accredited institution or equivalent experience
One years’ experience as a receptionist or secretary in a small, medium, or large firm or equivalent experience

Nice To Haves

Bilingual (English/Spanish) preferred.

Responsibilities

Answer and handle incoming telephone calls in a professional and courteous manner
Provide secretarial and word-processing support; Handle accurate filing of documents as requested
Assist with and help coordinate the communication and keeping of sacramental records
Assist with the orientation and education of new faith formation volunteers on the parish safe environment program to ensure clear understanding of requirements including the Mandatory Reporting Law in the State of Arizona
Maintain faith formation registry and other records as required.
Assist with faith formation record keeping and communication to parish and families.
Help maintain schedules and notifications for liturgical events.
Assist in retreats and sacramental rehearsals
Provide support to faith formation volunteers as necessary.
Perform other duties as assigned.