Administrative Assistant to Settlements

ARNOLD & ITKIN LLP•Houston, TX

2d•Onsite

About The Position

Arnold & Itkin LLP (“AI”) is seeking an experienced, motivated Administrative Assistant to Settlements to join their team in Houston. This role will support the Settlements Director. AI is a top trial firm in the U.S. known for recovering billions of dollars for clients and setting nationwide records with verdicts and settlements.

Requirements

High school diploma or equivalent required; associate or bachelor’s degree preferred.
5-7 years of experience in a plaintiff injury firm with a focus on settlements.
Strong verbal and written communication skills with ability to handle sensitive client matters.
Exceptional organizational skills and attention to detail.
Strong time management skills with a proven ability to meet deadlines.
Analytical and problem-solving skills with ability to resolve issues proactively.
Ability to prioritize tasks in a fast-paced environment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to lift up to 15 pounds on occasion.

Nice To Haves

Experience with QuickBooks preferred.

Responsibilities

Prepare and maintain accurate settlement disbursement statements.
Audit and reconcile case expenses to ensure accuracy and compliance.
Request, track, and organize updated statements for client files.
Communicate with clients daily to provide updates and address inquiries.
Monitor and update Settlement team regarding documents sent, received, or outstanding.
Assist with special projects and initiatives as assigned.
Perform general administrative duties, including document management and data entry.