Administrative Assistant to DRE
About The Position
Under the direction of the Director of Religious Education or other assigned manager, this part-time, non-exempt position is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a parish or school. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church. The role requires fostering communication and collaboration with all Parish and diocesan employees.
Requirements
- A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Catholic in full communion with the Church.
- Excellent communications skills, verbal and written; excellent human relations interpersonal skills.
- Exercise courtesy to fellow employees, parishioners, and the public
- Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
- Ability to maintain confidentiality.
- Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and overtime work may be required.
- Proficiency in computer technology to include word-processing, spreadsheets, power point, web-based data entry, and internet research; minimum typing skill of 40-50 wpm.
- Professional bearing; clean and neat personal appearance
- Ability to successfully pass a background, criminal history, and credit history check.
- Associate degree in business or public administration from an accredited institution or equivalent experience
- One years’ experience as a receptionist or secretary in a small, medium, or large firm or equivalent experience
Nice To Haves
- Bilingual (English/Spanish) preferred.
Responsibilities
- Answer and handle incoming telephone calls in a professional and courteous manner
- Provide secretarial and word-processing support
- Handle accurate filing of documents as requested
- Assist with and help coordinate the communication and keeping of sacramental records
- Assist with the orientation and education of new faith formation volunteers on the parish safe environment program to ensure clear understanding of requirements including the Mandatory Reporting Law in the State of Arizona
- Maintain faith formation registry and other records as required
- Assist with faith formation record keeping and communication to parish and families
- Help maintain schedules and notifications for liturgical events
- Assist in retreats and sacramental rehearsals
- Provide support to faith formation volunteers as necessary
- Perform other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
