Administrative Assistant

Alteas Health•Highland Park, IL

12h•Hybrid

About The Position

At Alteas Health, we are focused on advancing the delivery of patient care by empowering the growth and success of our employees and valued partnerships. We are seeking a highly organized, proactive Administrative Assistant to support leadership and help keep key projects, initiatives, and operational priorities moving forward. This position plays an important role in supporting the day-to-day operations of our growing multi-state healthcare organization by helping leaders stay organized, coordinating activities across departments, tracking progress on organizational initiatives, and ensuring important priorities remain on track. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment where no two days are exactly the same. If you enjoy problem-solving, coordinating projects, improving processes, and helping teams succeed, we encourage you to apply.

Requirements

High school diploma or equivalent required.
Minimum of two (2) years of administrative, office support, project coordination, operations support, or related experience.
Strong organizational, time management, and multitasking skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong attention to detail and follow-through.
Ability to work independently while collaborating with multiple departments.
Ability to handle confidential and sensitive information with discretion and professionalism.

Nice To Haves

Associate's degree or Bachelor's degree preferred.
Experience supporting leadership teams or multiple departments.
Experience in healthcare or a multi-location organization preferred.
Experience coordinating projects, initiatives, or operational activities preferred.

Responsibilities

Provide administrative and operational support to the Chief Operating Officer and organizational leadership.
Manage calendars, scheduling, meeting coordination, and leadership logistics.
Prepare reports, presentations, spreadsheets, meeting materials, and business correspondence.
Assist with tracking organizational initiatives, projects, deadlines, and strategic priorities.
Monitor progress on assigned projects and follow up with stakeholders to ensure timely completion of deliverables.
Coordinate communication between departments and leadership to support organizational objectives.
Maintain project trackers, action item logs, and organizational planning tools.
Assist leadership with implementation of new initiatives, programs, policies, and operational improvements.
Support department leaders with administrative tasks, project coordination, and information gathering.
Prepare meeting agendas, document meeting notes, and distribute follow-up action items.
Track outstanding assignments and assist leadership in maintaining accountability for organizational goals.
Compile data, metrics, and operational information for leadership review and decision-making.
Assist with policy, procedure, and document management activities.
Coordinate employee engagement activities, leadership meetings, training sessions, and company events.
Support travel arrangements, conference registrations, and meeting logistics as needed.
Assist with vendor communication, contract administration, and organizational recordkeeping.
Maintain accurate files, documentation, and organizational records.
Identify opportunities to improve administrative processes, communication, and operational efficiency.
Handle sensitive and confidential information with professionalism and discretion.
Serve as a resource for leaders requiring administrative support, project assistance, or organizational coordination.
Perform other administrative, operational, and project-related duties as assigned.