ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE SERVICES

Virginia Information Technologies Agency • Williamsburg, VA

2d • $35,000 - $58,900 • Onsite

About The Position

This position provides high-level administrative and organizational support to the Chief Operations Officer and executive leaders at a 302-bed state psychiatric hospital. The position ensures the seamless management of the COO’s schedule, communication, and responsibilities. By serving as a liaison between the COO and internal/external stakeholders, this role fosters effective communication and operational efficiency, enabling the COO to focus on strategic leadership initiatives. This position also plays a critical role in the development, review, and compliance of hospital policies, coordination of meetings, and logistical support for hospital-wide initiatives.

Requirements

• Experience working as an Executive Assistant for a Department Head or higher-level position.
• Experience with utilization of Microsoft Office Suite (to include email).
• Experience with utilization of electronic calendars and maintaining appointments and schedules.
• Experience providing clerical duties (i.e. proofreading and editing with correct grammar, punctuation and spelling for business communications).
• Experience maintaining appropriate filing systems (i.e. electronic and paper).
• Experience with policy review, event coordination, and stakeholder engagement.
• Experience researching and analyzing data to prepare and/or summarize reports for executive staff.

Nice To Haves

• Experience with Joint Commission Standards.
• Experience with automated timekeeping systems (i.e. Kronos).
• Experience with Commonwealth HR and Procurement policies and procedures.

Responsibilities

• Provide high-level administrative and organizational support to the Chief Operations Officer and executive leaders.
• Ensure seamless management of the COO’s schedule, communication, and responsibilities.
• Serve as a liaison between the COO and internal/external stakeholders.
• Foster effective communication and operational efficiency.
• Play a critical role in the development, review, and compliance of hospital policies.
• Coordinate meetings.
• Provide logistical support for hospital-wide initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed