Administrative Support Services Assistant

Axinn Veltrop & Harkrider LLP • Hartford, CT

1d • $36 - $49 • Onsite

About The Position

Under the direct supervision of the Asst. Director of HR & Administration, as well as indirectly under the Facilities and Hospitalities (F&H) Manager, the Administrative Support Services Assistant position has responsibility for the performance of clerical/administrative activities, both primary and as back-up to the legal administrative assistants and the receptionist. This position will perform a variety of administrative support duties, with limited supervision, and provide on-site overflow logistical assistance.

Requirements

• 2+ years of general office/administrative experience required, prior law firm experience is highly preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• The ability to work independently but within a team environment

Nice To Haves

• prior law firm experience is highly preferred

Responsibilities

• Provide onsite administrative coverage for CT, including both CT-based and visiting attorneys/staff
• Accept and respond to LAASupport requests, coordinating with on-site personnel in other offices where necessary
• Maintain calendars and contacts
• Room scheduling/reservations (individual and group meetings)
• Make travel arrangements
• Respond timely to emails requesting other assistance
• Proofread documents upon attorney request
• Perform photocopying, scanning, faxing, binding, filing, etc.
• Prepare legal correspondence, documents, electronic filings, etc.
• Create and maintain files, prepare new client/matter forms; engagement letters, etc.
• Create binders
• Serve as backup legal admin and reception support during staff absences and office rotations
• Other duties and special projects as assigned

Benefits

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Fitness/Gym dues reimbursement program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed