Administrative Assistant

Campbell Property Management

About The Position

The Administrative Assistant supports the daily operations of a homeowners' association or condominium community by providing administrative and clerical support to the Property Manager and management team. The role assists residents, coordinates communications, and helps ensure the office operates efficiently. The successful candidate is highly organized, dependable, detail-oriented, comfortable working in a fast-paced environment, able to handle multiple responsibilities, and maintains a professional, customer-service-oriented attitude.

Requirements

Prior Community Association Management experience is required.
Highly organized, dependable, and detail-oriented.
Comfortable working in a fast-paced environment and handling multiple responsibilities.
Professional and customer-service-oriented attitude.

Responsibilities

Provide general administrative and clerical support to the Property Manager and office staff.
Answer incoming phone calls, respond to emails, and direct inquiries appropriately.
Greet residents, vendors, visitors, and guests professionally and courteously.
Assist residents with general questions, requests, and community-related concerns.
Prepare, organize, scan, file, and maintain documents and records.
Assist with preparing correspondence, notices, memos, newsletters, and other community communications.
Maintain spreadsheets, databases, and administrative records.
Assist with scheduling appointments and meetings and coordinating vendor visits.
Support preparation for Board of Directors meetings, including agendas, meeting packages, and documentation.
Track maintenance requests and work orders and follow up with appropriate personnel.
Assist with invoice processing, purchase orders, and other administrative paperwork.
Maintain office supplies and keep the office organized.
Perform additional administrative duties as needed to support daily community operations.