Administrative Assistant- Canada Summer Job

Better Living and Community Services•Newmarket, ON

About The Position

Better Living Health and Community Services has an opening for an Administrative Assistant. This position is responsible for administrative support, operational functions, and delivering client service. This position reports to the Manager, Business Operations and Governance. This position is funded by the Government of Canada, under the Canada Summer Jobs (CSJ) Program. To be eligible for any CSJ position, the candidate must be between 15 and 30 years of age (inclusive) at the start of employment; and a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act. The successful candidate will provide services in keeping with the organization’s Mission, Vision and Beliefs and Resident Declaration of Values. They will adhere to the principles and expectations outlined in the Code of Conduct, and the Personal Health Information Protection Act (PHIPA 2010) as outlined in the organization's privacy policies and procedures. They will perform the functions of the job description in compliance with the Health and Safety practices of the organization and in accordance with the provincial Occupational Health and Safety Act. They will participate in the continuous quality improvement activities of the organization in order to advance a culture of quality and support ongoing compliance with CARF Accreditation standards.

Requirements

Be between 15 and 30 years of age (inclusive) at the start of employment
Be a Canadian citizen, permanent resident or person to whom refugee protection has been conferred under the Immigrant and Refugee Protection Act
Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
Enrollment in or graduation from a post-secondary program (diploma or degree) in Business or Office Administration or a related field.
Successful completion of Vulnerable Sector Screening within one month of employment.
Strong problem solving and communication skills.
Demonstrate strong written and verbal communication skills

Nice To Haves

Experience working with seniors and persons with disabilities is an asset.

Responsibilities

Ensures smooth operation by performing administrative tasks, assisting with operations, and participating in community development projects
Assist with office supplies and clerical duties, including developing and maintaining inventory systems
Responsibilities include filing, data entry, event coordination, and supporting meetings to ensure smooth operations.
Coordination and supervision of gardening volunteers and planning of gardening activities
Demonstrate ability to work individually and collaboratively as part of a dynamic team
Provide backup coverage and support for Office Administration functions
Collaborate with community partners and external stakeholders as required
Assist with screening visitors and staff as needed
Manage multiple administrative responsibilities through strong organizational, prioritization and time management skills
Work in a supportive manner with Clients, Caregivers, and Volunteers in order to effectively respond to the needs of Clients, using excellent customer service and interpersonal skills