Administrative Assistant - part-time

Brigham Young University • Provo, UT

1d • $19 - $24 • Onsite

About The Position

Brigham Young University’s Research Administration Office supports and facilitates research across the university. This role focuses on helping faculty access and manage externally funded research awards. As part of the Sponsored Projects team, the Administrative Assistant plays a key role in supporting the award process and ensuring research funds are set up and available for faculty use.

Requirements

• Bachelor’s degree, or equivalent combination of education and experience.
• Minimum 2 years of college education and 2 years of office experience required in lieu of degree.
• Significant attention to detail
• Understand research project budgets
• Write in a concise and professional manner
• Learn new software
• Understand research project budgets
• Be comfortable asking questions and following directions

Nice To Haves

• Bachelor's degree and 3 years of office work experience
• Experience in research administration environment
• Experience with grant/contract management, accounting
• Longevity

Responsibilities

• Process research awards, amendments, and no-cost extensions: Accurately enter grant/contract data into Kuali Research to facilitate project management and accurate reports
• Ensure required training is completed by faculty
• Ensure necessary approvals are in place from applicable compliance committee(s) – IRB, IACUC, IBC
• Correspond with faculty and various campus entities
• Process Subawards: Review subaward agreements Detailed data entry
• Close out research awards: Review contract and grant agreements/awards for unique closeout requirements
• Ensure final reports/deliverables have been submitted by faculty
• Ensure vesting of purchased equipment is handled properly
• Update award status in Kuali Research
• Reconcile Kuali Research monthly reports with financial records
• Review and reconcile aged proposals on a quarterly basis
• Maintain and update the Sponsored Projects Office website using BYU’s Brightspot software
• Design handouts, slides, and other documents as requested
• Assist with general office responsibilities as assigned (tracking website statistics, collecting data for graphs, marking proposals as declined, reviewing Current and Pending Support documents, reconciling physical files, etc

Benefits

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level