Administrative Assistant

Flintco, LLC • Bentonville, AR

10d • Onsite

About The Position

Great work starts with great people. At Flintco, you’ll find respect, stability, and opportunity to grow your career. Established in 1908, Flintco maintains offices in 8 major cities and employs more than 900 talented and humble professionals. Ranked among the largest and safest contractors in the nation, we deliver projects across a wide range of market sectors, including healthcare, education, hospitality, sports, mixed-use/residential, advanced industries, and renewable energy. With self-perform capabilities in concrete, steel fabrication and erection, site work, and other critical services, we bring a distinct in-house advantage to every project. Guided by the core principles of our Ethos — Safety, Quality, Honesty, Integrity, and Innovation — our culture is rooted in accountability, collaboration, and commitment to shared success. Beyond the jobsite, we invest in the communities we call home, strengthening the places where we live, work, and build. All duties and responsibilities include the following, however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Ability to perform each essential duty satisfactorily.
• Ability to organize and prioritize large volumes of information and calls.
• Ability to answer phones in a professional and friendly manner.
• Ability to take messages or field/answer all routine and non-routine questions.
• Ability to perform a variety of clerical and general office tasks.
• Ability to ensure items are delivered and stored according to procedures.
• Ability to maintain jobsite address/telephone lists.
• Ability to run errands.
• Ability to act as primary operator on a variety of office equipment, such as copier, fax, binding machines, etc.
• Ability to schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the division personnel.
• Ability to establish, develop, maintain and update filing system for the office and the jobsites.
• Ability to retrieve information from files when needed.
• Ability to establish, develop, maintain and update accounts payable records/logs, fleet vehicle information, etc.
• Ability to review and analyze vendor & subcontractor account invoices/statements.
• Ability to accurately print, code, enter (through company accounting software), and route all incoming invoices and ensure timely processing for payment.
• Ability to assist vendors and subcontractors with inquiries on account and/or payment status.
• Ability to act as liaison between own department/supervisor and others, such as other departments, external contacts, clients, etc.
• Ability to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc.
• Ability to open, sort and distribute mail for all office and jobsite staff.
• Ability to draft written responses or replies by phone or e-mail when necessary.
• Ability to respond to regularly occurring requests for information.
• Ability to work independently and within a team on special nonrecurring and ongoing projects with all departments including Administrative, Estimating/ Pre-construction, Safety, Marketing/Business Development and Operations.
• Ability to type and design general correspondences, memos, charts, tables, graphs, etc.
• Ability to proofread copy for spelling, grammar and layout, making appropriate changes.
• Responsible for accuracy and clarity of final copy.

Responsibilities

• Organizes and prioritizes large volumes of information and calls. Answers phones in a professional and friendly manner. Takes messages or fields/answers all routine and non-routine questions.
• Performs a variety of clerical and general office tasks; ensure items are delivered and stored according to procedures; maintain jobsite address/telephone lists; run errands; may act as primary operator on a variety of office equipment, such as copier, fax, binding machines, etc.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the division personnel.
• Establishes, develops, maintains and updates filing system for the office and the jobsites. Retrieves information from files when needed. Establishes, develops, maintains and updates accounts payable records/logs, fleet vehicle information, etc.
• Review and analyze vendor & subcontractor account invoices/statements. Accurately print, code, code, enter (through company accounting software), and route all incoming invoices and ensure timely processing for payment. Assist vendors and subcontractors with inquires on account and/or payment status.
• Act as liaison between own department/supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc.
• Opens, sorts and distributes mail for all office and jobsite staff. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Works independently and within a team on special nonrecurring and ongoing projects with all departments including Administrative, Estimating/ Pre-construction, Safety, Marketing/Business Development and Operations.
• Types and designs general correspondences, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed