Administrative Assistant

Borchers Cusano Trust Law • Medfield, MA

3d • Hybrid

About The Position

Borchers Cusano Trust Law, P.C. is a boutique trust and estate planning and administration firm serving individuals, families, businesses, trusts, and estates. The firm describes its approach as building long-term client relationships through its TrustSupport™ program and values collaboration, clarity, and genuine connection. Its modern office is in Medfield, within walking distance of local shops and restaurants and about 15 minutes from the 128/I-95 beltway.

The Administrative Assistant supports the Estate Planning and Estate Administration teams with administrative coordination, scheduling, documentation, and front-office tasks. The role includes shared phone and front-desk coverage as part of a team-based approach to ensuring callers can reach a live person during business hours. It is an administrative support position and does not involve legal drafting or legal judgment. The position reports to the Firm Administrator and works closely with members of the Estate Planning and Estate Administration teams.

The job is primarily in-office, with the possibility of occasional remote flexibility under firm policy. The stated hourly rate is $16.35–$22.12, equivalent to $34,000–$46,000 annually based on a 40-hour work week. The position will remain open until filled.

Requirements

• Be organized, detail-oriented, and dependable.
• Communicate professionally and warmly in writing, on the phone, and in person.
• Be able to prioritize work, follow established processes, and work independently.
• Handle sensitive information with discretion.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Ability to lift up to 15 pounds occasionally.

Nice To Haves

• Prior administrative or office support experience.
• Experience in a law firm, especially in estate planning or estate administration.
• Experience supporting multiple team members.
• Experience with scheduling, CRM, or practice management systems.
• Comfort learning new systems and workflows in a professional services environment.

Responsibilities

• Schedule and confirm in-person, virtual, and phone client meetings.
• Prepare, organize, scan, and maintain physical and digital client files.
• Assemble meeting materials, execution packets, and estate planning binders.
• Draft routine correspondence using firm templates and direction.
• Enter and maintain basic matter information in the firm's practice management system.
• Support matter opening and closing tasks and basic billing follow-up.
• Answer incoming phone calls, greet clients and visitors, and route communications professionally.
• Participate in shared phone coverage so callers can reach a live person whenever possible.
• Prepare and distribute outgoing mail and route incoming mail and documents.
• Assist with conference room readiness, office supplies, and general administrative support as needed.

Benefits

• Health, dental, life, and disability insurance.
• Paid time off.
• Simple IRA with employer match.
• Hybrid work flexibility per firm policy.
• Summer hours program.
• Professional development and team-building opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed