Administrative Assistant

Williams Kastner•Seattle, WA

17h•$55,000 - $65,000•Hybrid

About The Position

Williams Kastner is a multi-practice law firm in the Pacific Northwest with more than 60 attorneys in Washington and Oregon. The firm has served clients since 1929 and supports diversity, inclusion, and community programs that foster equal opportunities. The Administrative Assistant provides administrative support to a litigation team of attorneys, paralegals, and legal assistants. The work includes coordinating invoice payments, maintaining client files, docketing, calendar organization, expense reconciliation, and other administrative tasks. The position requires confidentiality, initiative, attention to detail, and the ability to work with minimal supervision. It may allow remote work up to two days per week, depending on team and departmental needs. The role involves recurring work with occasional variation from average to moderate complexity. The employee may provide backup to the Managing Director’s Executive Assistant and assist with practice group operations, client matters, and legal assistant tasks.

Requirements

At least 2 years of knowledge, skills, and abilities to perform the job.
Familiarity with basic office policies and procedures.
Ability to operate standard office equipment, including a personal computer, scanner, and photocopier.
High computer literacy, including working knowledge of Windows, Excel, Word, Outlook, PowerPoint, and Adobe Acrobat.
Aptitude for learning technology and new processes.
Ability to maintain filing and recordkeeping systems.
Excellent oral and written communication skills.
Ability to follow instructions and organize work to meet deadlines.
Resourcefulness, adaptability, initiative, and the ability to produce results.
Self-motivated, detail-oriented, and communicative approach to work.
Strong attention to detail and ability to work independently and self-check work.
Task-oriented approach, excellent organizational skills, and ability to prioritize workload.
Positive, energetic, outgoing attitude and ability to adapt to new or changing circumstances.
Ability to remain stationary 50% of the time; frequently operate a computer and other office machinery; occasionally move around the office and lift objects weighing up to 10 pounds; and travel outside the office occasionally.

Nice To Haves

An associate or undergraduate degree, or relevant experience demonstrating the required skills.
Any equivalent combination of education and experience that provides the knowledge, skills, and abilities needed for the job.

Responsibilities

Organize calendars, including case schedules and reporting deadlines.
Set up matters, maintain client matters, and docket in CoreRelate and Outlook.
Own expense reconciliation, including processing and tracking third-party and vendor invoices.
Manage the full lifecycle of the Managing Director’s invoices, including appeals processing and collaboration with Accounts Payable.
Provide backup support to the Managing Director’s Executive Assistant for litigation tasks and requests.
Assist the Executive Assistant with maintaining the Managing Director’s Trial List, client intake and closing processes, and clerical tasks such as binder creation and printing.
Provide administrative assistance for practice group tasks and to Legal Assistants.
Perform other duties as assigned.