Administrative Assistant

PACCAR•Renton, WA

4d•$54,100 - $74,300•Onsite

About The Position

Kenworth Truck Company has an opening for an Administrative Assistant at its manufacturing plant in Renton, Washington. The role provides administrative support to the Materials and Maintenance departments. Responsibilities include supporting environmental reporting and compliance, department purchasing and records retention, maintaining office operations, preparing documents and reports, assisting employees and suppliers, and managing purchase requisitions and maintenance work orders using department systems.

Requirements

High school diploma or equivalent.
0–1 year of professional experience.
Ability to work as a team player and relate to employees at all levels.
Detail-oriented and organized, with strong research, analytical, and follow-through skills.
Strong PC skills, including Microsoft Excel, Word, and PowerPoint, and willingness and ability to learn additional software applications as technologies change.
Ability to identify, coordinate, research, and resolve issues with little supervision.
Strong organizational, proofreading, and written communication skills, attention to detail, and ability to handle multiple issues at once.

Nice To Haves

Associate degree.
Knowledge of Microsoft Access.

Responsibilities

Collect and prepare data and draft reports to meet state, local, and federal environmental requirements.
Administer the department’s MRO process by creating and tracking purchase requisitions, reconciling open purchase orders against requisitions, ensuring invoices are received, and contacting vendors as needed.
Administer records retention and ensure records are maintained, labeled, stored, and disposed of according to PACCAR policy.
Maintain hard-copy and electronic records and archive records for maintenance and environmental functions.
Route mail and reports, maintain office supplies, and ensure copier, fax, and printer equipment is operational and maintained.
Prepare complex or confidential documents, forms, and reports requiring thorough knowledge of department procedures.
Provide information to suppliers and employees of other departments and divisions; receive, screen, process, and transmit information and data.
Establish, sort, and maintain records, files, procedures, and documentation.
Establish, sort, maintain, and archive packing slip files.
Prepare and submit Supplier Compliance issues through the Vendor Compliance system.
Perform system receipts associated with receiving correction issues and UMR resolutions.
Respond to inquiries; screen calls, visitors, and letters; route complex inquiries or provide information as appropriate.
Create, print, confirm, and distribute Tool Room purchase requisitions and orders using the MAPCON system.
Create, print, confirm, and distribute Maintenance and Engineering purchase requisitions and orders using the Maintimizer system.
Maintain MRO purchasing files.
Close out maintenance work orders in the Maintimizer system as required.

Benefits

401(k) with up to a 5% company match.
Fully funded pension plan providing monthly benefits after retirement.
Paid time off, including at least 10 vacation days, 12 paid holidays, and sick time.
Tuition reimbursement for continued education.
Medical, dental, and vision plans for the employee and family.
Flexible spending accounts and health savings account.
Paid short- and long-term disability programs.
Life and accidental death and dismemberment insurance.
Employee Assistance Program services, including wellness plans, estate planning, and financial counseling.
Holiday gift.