Part Time Administrative Assistant

Weston & Sampson Engineers Inc • Worcester, MA

23d • $25 - $34 • Hybrid

About The Position

Weston & Sampson is seeking a part-time Administrative Assistant/Technical Project Coordinator with 5 years of experience to work in their Worcester, Massachusetts office a few days a week. The role involves collaborating with project managers and executive staff, organizing and preparing client deliverables, executing contracts, completing spreadsheets for project monitoring, managing communications, and supporting general office operations.

Requirements

• Previous administrative support experience.
• Ability to work in office a minimum of 3 days a week
• Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Valid Driver's License

Nice To Haves

• 5 years of experience
• Any level of experience with graphic design skills are preferred.
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.

Responsibilities

• Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables.
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures.
• Complete excel spreadsheets and tables that will assist in project monitoring.
• Monitor and respond to emails and phone messages with internal staff and external clients.
• General office operations and upkeep while supporting and assisting office staff.

Benefits

• Meaningful work: Contribute to projects that protect and enhance the natural and built environments
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
• Flexible workplace: Work in a way that supports your life and not the other way around
• Strong culture: Join a team that values collaboration, inclusion, and recognition

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed