Administrative Assistant - Part time

Avis Budget Group • Calgary, AB

3d • Onsite

About The Position

This is a part-time, in-office Administrative Assistant role requiring availability Monday through Friday from 12:00 PM to 4:30 PM. The position is front-desk based and is crucial for ensuring the smooth operation of the office while the rest of the team is in the field. The ideal candidate is organized, detail-oriented, and proactive, acting as the office 'MVP' to keep everything running efficiently.

Requirements

• 2+ years of office experience.
• Proficiency in Microsoft Office.
• Ability to learn new software and programs quickly.
• Dependable for the 12:00 PM – 4:30 PM shift.
• Flexibility to occasionally cover vacations or workload spikes.
• Valid Driver’s License.
• Ability to handle lifting up to 15 lbs for shipping, supply stocking, and office needs.
• Ability to sit, stand, and type for prolonged periods.

Responsibilities

• Monitor and restock office supplies to ensure essentials are always available.
• Grant lot access to vendors and visitors, ensuring security standards are met.
• Handle customer inquiries via phone and email professionally, directing them to the appropriate department.
• Manage and coordinate outgoing shipping and incoming deliveries.
• Ensure the Lost & Found is organized.
• Assist with scheduling facility maintenance appointments.
• Perform various administrative tasks to support office operations.
• Provide input on improving process efficiency.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed