Administrative Assistant

Spectrum Healthcare Partners•Bangor, ME

10d•Onsite

About The Position

The Administrative Assistant provides operational, scheduling, and clerical support to the radiology department, physicians, and administrative leadership to ensure efficient daily operations.

Requirements

High school diploma required.
3+ years of administrative experience; healthcare experience preferred.
Effective communication, interpersonal, and customer service skills.
Excellent organizational, time management, and multitasking abilities with strong attention to detail.
Proficiency in Microsoft Word, Excel, Outlook, and Teams.
Ability to maintain confidentiality and exercise professionalism.
Adaptable, with a continuous improvement mindset and willingness to take on new responsibilities.
Flexibility to attend to other needed work requests or assigned duties.

Responsibilities

Prepare and distribute daily physician schedules and weekend tech call schedules, coordinating all updates and changes with radiologists and facilities.
Coordinate patient consultations and follow-up appointments.
Schedule and track observation time for medical students, residents, and fellows.
Assist with annual vacation scheduling and year-end processes.
Manage incoming calls, voicemails, emails, faxes, and mail; prioritize and route as appropriate.
Maintain provider contact lists and internal documentation.
Provide coverage for the Practice Manager as needed.
Support provider recruitment, credentialing, and onboarding processes.
Distribute and track peer review and credentialing documents.
Maintain provider licensure, DEA, and compliance records.
Coordinate annual compliance requirements (e.g., flu documentation, N95 fit testing, safety training).
Assist with preparing mammography inspection reports.
Process addendum requests and support billing reconciliation documentation.
Assist providers with reimbursement submissions.
Maintain operational spreadsheets, reports, and the Rad North Procedure Grid.
Arrange and support meetings and department events.
Build and maintain effective working relationships within the company, hospitals, and site staff.
Support a professional, collaborative, and collaborative office environment.
Perform additional duties as needed to ensure efficient office operations and continuity.
Uphold the company’s mission, vision, and values in all activities.

Benefits

Health Insurance (80% company paid)
Health Savings Account (Company Match: $3,000 family plan / $1625 individual plan)
Dental & Vision Insurance Plans
401(k) Match and Profit-Sharing Plan
Life and Accidental Death and Dismemberment Insurance (company paid)
Long-term Disability Insurance (company paid)
Short-term Disability Insurance (company paid)
Generous paid time off
Voluntary, Employee-Paid Benefits
Medical Reimbursement Plan