Administrative Assistant

Justice Law Corporation • Pasadena, CA

3d • Onsite

About The Position

Justice Law Corporation is seeking a polished, dependable Administrative Assistant to support the day-to-day operations of its Pasadena office. The role supports the HR/Admin team and firm leadership and helps keep the office organized by coordinating schedules, maintaining office systems, welcoming visitors, and assisting with administrative, reception, facilities, and culture-related work. The firm is growing across California, Washington, and Colorado, and the role offers opportunities to develop skills and take on additional responsibility.

Requirements

• At least 2 years of experience in an administrative, customer service, or office support role.
• Strong attention to detail, sound judgment, and consistent follow-through, including meeting deadlines and proactively flagging issues.
• Excellent written and verbal communication skills and a friendly, team-first attitude.
• Ability to manage multiple priorities and handle sensitive information with discretion.
• Familiarity with Microsoft Office, Google Workspace, and general office and digital tools.
• A sense of ownership and pride in work and genuine interest in mission-driven work.

Nice To Haves

• Law firm experience.

Responsibilities

• Provide general administrative support to the HR/Admin team and firm leadership, including correspondence, reports, and day-to-day projects.
• Own and maintain the shared office calendar, ensuring meetings, interviews, onboarding, and events are accurately scheduled and visible to the team.
• Maintain organized physical and digital filing systems for case and operating materials.
• Track office expenses, assist with check processing, and support vendor invoicing and payment workflows.
• Assist with onboarding logistics and new-hire preparation.
• Welcome visitors, clients, and vendors to the office in a professional and warm manner.
• Manage incoming and outgoing mail, deliveries, and front desk logistics.
• Monitor and reorder office supplies, snacks, beverages, and kitchen essentials; handle daily coffee setup, restocking, and dishwasher upkeep.
• Coordinate with building or property management, vendors, and service providers on office needs.
• Support light facilities coordination, including office organization and workspace upkeep.
• Help plan team events and support internal communications.
• Directly support Justice Cares initiatives, with opportunities to support volunteer projects and community engagement.
• Contribute to a positive, connected office culture across a growing, mission-driven team.
• Perform additional duties as needed.

Benefits

• 401(k) with matching.
• Profit sharing.
• Medical, dental, vision, LTD, and life insurance.
• Voluntary pet, life, critical illness, hospital indemnity, and accident coverages.
• Paid time off.
• Sick leave.
• Floating holiday.
• Incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed