Administrative Assistant: Central Regional Office #01776

Virginia Information Technologies Agency • Richmond, VA

1d • $45,472 - $70,937 • Onsite

About The Position

Serves as the Administrative Staff Assistant to the Regional Administrator. Provides independent administrative support for the Regional Administrator ensuring that the recording, typing, distributing, scanning, and/or filing of correspondence is handled in an appropriate manner. Prepares various required quarterly/monthly/weekly reports are submitted in a timely manner. Serves as back-up to Executive Secretary Senior and Regional Administrator in handling correspondence and telephone calls.

Requirements

• Demonstrated proficiency in collecting data and prepare statistical reports.
• Demonstrated ability to prepare routine reports.
• Experience maintaining executive level/management calendar, coordinate, and function as lead Administrative Support position in the Regional Office.
• Recent experience using computer software to include all Microsoft Office applications with extensive knowledge of Word, Excel, PowerPoint, and Outlook.
• Recent demonstrated experience performing administrative duties to include verbal and oral communication, composing correspondence, taking minutes, comprehending written communications.
• Experience working with Department of Corrections (DOC) policies and procedures.

Nice To Haves

• High school diploma or Equivalent.

Responsibilities

• Serves as the Administrative Staff Assistant to the Regional Administrator.
• Provides independent administrative support for the Regional Administrator ensuring that the recording, typing, distributing, scanning, and/or filing of correspondence is handled in an appropriate manner.
• Prepares various required quarterly/monthly/weekly reports are submitted in a timely manner.
• Serves as back-up to Executive Secretary Senior and Regional Administrator in handling correspondence and telephone calls.

Benefits

• Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
• Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
• Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
• VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
• VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services
• In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter [https://www.dars.virginia.gov/drs/cpid/PWContact.aspx] or by calling DARS at 800-552-5019.
• Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED