Administrative Assistant

Cherokee Millwright, Inc.•Maryville, TN

20h•Onsite

About The Position

The Administrative Assistant supports the operation of the company by operating a multiline phone system, greeting guests, and providing daily assistance to office staff. The role performs reception, clerical, correspondence, accounts receivable support, office supply maintenance, and event-support duties, and assists management as requested. This position has no supervisory responsibilities.

Requirements

High school diploma or GED and one year of related experience and/or training, or an equivalent combination of education and experience.
Ability to follow detailed but uninvolved written or oral instructions using common-sense understanding.
Ability to deal with problems involving a few concrete variables in standardized situations.
Knowledge of Outlook, Excel, and Word.

Nice To Haves

Experience with ProCore and/or Sage300 (also known as Timberline).

Responsibilities

Answer incoming telephone calls and route them to appropriate personnel.
Welcome on-site visitors and direct them to appropriate personnel.
Assist the accounts receivable department with credit card receipts and retail store reconciliation as needed.
Open mail and route it to appropriate personnel.
Maintain office and breakroom supplies.
Perform clerical duties such as scanning, filing, and copying.
Assist employment candidates with the online application process as needed.
Send correspondence to customers as necessary to update accounts.
Assist office staff with employee appreciation meetings, weekly team meetings, and customer or vendor special events.
Assist the management team with duties as requested.
Provide assistance with office staff needs.