Administrative Assistant 04214 NWSS

North Wind Group•Fairbanks, AK

12d•Hybrid

About The Position

North Wind Site Services is comprised of scientists and technical experts focused on providing program management and environmental remediation services including investigation and characterization, environmental restoration, remedial action, regulatory public involvement services, environmental compliance, logistics, and records and facility management. The Administrative Assistant supports the installation waste management program by taking phone calls, recording waste pick-up and container drop off requests, performing clerical and filing duties, tracking manifests, organizing data, creating spreadsheets, creating reports from government waste tracking systems, maintaining office cleanliness, meeting and greeting walk-in customers, interfacing with client to answer document and records requests, and coordinating with other members of the Hazardous Waste Center crew. In the spirit of North Wind’s safety-first culture, the Administrative Assistant will be expected to perform their duties in a manner consistent with applicable OSHA, DOT, and RCRA regulations, established North Wind Safety policies and programs, and the project Accident Prevention Plan (APP).

Requirements

Must possess a high school diploma.
At least 1 year experience as an administrative assistant.
Possess or be able to obtain a 40 Hour HAZWOPER certification immediately upon employment.
Possess a valid driver’s license
General computer skills, including the ability to learn waste tracking software (ESSOH-MIS).
Highly proficient with common software such as Microsoft Office (including Outlook, Excel, Word, Power point), Adobe Acrobat, and an understanding of databases.
Applicants are required to have nothing on record that would prohibit them from gaining access to military installations nor government computer systems (ESSOH-MIS).
Employment is contingent on passing background checks to obtain access to installation.
Employment may also be contingent on ability of applicant to pass background check for DOD CAC card issuance for access to government computer systems.
Pass pre-employment background checks and drug screening for substances considered illicit at the federal level (including Cannabis and its derivatives).
Proof of citizenship will be required as a condition of employment.
Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.

Nice To Haves

Proficiency with government provided ESSOH-MIS database
Local to Fairbanks, AK

Responsibilities

Generate reports from government databases
Answer phone and route phone calls and/or take messages
Greets walk-in customers
Schedules and Coordinates meetings
Perform general clerical duties
Assists in generating and creating monthly, quarterly, and annual deliverables.
Data entry.
Performs filing and recordkeeping tasks
Strict adherence to safety program requirements.
Provide excellent customer service and client relations.
Maintenance of work area cleanliness.
Maintain a level of professionalism at all times.
Abide by company drug-free policy including a prohibition on cannabis usage.
Accomplish assigned tasks with minimal supervision and adapt to changing priorities.
Creation of documents including PDFs, Word documents, and spreadsheets.
Maintains office and facility cleanliness.
Other duties as assigned by the Site Supervisors and Project Manager.