Administrative Assistant (Entry Level)

WILKINSON BARKER KNAUER LLP•Washington, DC

7d•$60,000 - $70,000•Hybrid

About The Position

Wilkinson Barker Knauer, LLP seeks an Administrative Assistant to support the office of our Managing Partner and provide firm-wide overflow administrative support, when necessary. This is a non-exempt position with a 37.50 hour work week and the need for occasional overtime. Once trained, the Administrative Assistant will be afforded the opportunity to work remotely up to two days each week if the Managing Partner is on travel, as approved by the Human Resources Manager. We provide competitive compensation and benefits and foster an enjoyable, good-natured, supportive work environment. If you are a self-starter with a keen intellect, an entrepreneurial spirit, and a good sense of humor, there is no better place to work.

Requirements

Ability to maintain strict confidentiality
Excellent communication skills – articulate and practices excellent listening, verbal, written, and oral communication skills
Must be able to articulate ideas and findings, both verbally and in writing, to a wide variety of audiences
Strong work ethic; work equally well independently, as well as in groups, under high-pressure situations and with little or no supervision
Strong attention to detail and organizational skills
Success in this position requires the ability to balance day-to-day work challenges, accommodate multiple demands, shifting priorities, and rapid change
Job ownership – a strong desire to see things through and take pride in the results produced
Bachelor’s degree from an accredited college or university or at least two (2) years’ experience in a law firm or professional services environment required
Experience (and proficiency) in Microsoft Office Suite required

Nice To Haves

Law firm experience preferred
Experience (and proficiency) in document management systems (i.e., NetDocs or similar platform), Salesforce, and legal timekeeping and expense platforms (i.e., LMS) strongly preferred

Responsibilities

Prepare and circulate firm wide daily news alerts each morning
Maintain and update filing system
Enter attorney time and ensure Firm time deadlines are met
Coordinate client prebills and invoices with accounting department to ensure all bills are sent by Firm deadline
Monitor e-mail accounts to ensure important correspondence is not missed and address messages as appropriate
Coordinate birthday gifts, flowers, and holiday cards for clients and friends of the firm
Update and maintain contacts in Outlook and Salesforce
Maintain hard copy of Managing Partner’s daily calendar and trade press materials
Assist Managing Partner and Executive Assistant with marketing projects
Print and assemble documents and binders for various meetings
Prepare, submit, and track check requests and expense reports for attorney expenses
Relieve receptionist daily for three ten-minute breaks, and cover lunch break as requested
Assist with other tasks as assigned by Executive Assistant and Managing Partner
Provide all attorneys with overflow support for administrative tasks, as requested