Administrative Assistant | Full-Time | Macon Centreplex

Oak View Group•Macon, GA

About The Position

The Administrative Assistant supports the General Manager and Assistant General Manager with administrative and clerical functions, and provides support to other staff as assigned. The role provides highly responsive assistance to other departments and the General Manager. The position pays $16.83–$19.23 per hour and is based at the Macon Centreplex.

Requirements

High school diploma or equivalent GED.
2–3 years of administrative or secretarial experience.
Proficiency in word processing and related applications, including Microsoft Office applications such as Word and Excel.
Proficiency in internet research and internet applications.
Highly developed verbal and written communication skills.
Excellent organizational skills, attention to detail, and ability to handle multiple assignments.
Ability to provide professional and courteous customer service.
Ability to respond to board and client requests in a timely and professional manner.
Ability to manage multiple tasks simultaneously.
Ability to maintain highly confidential information.
Ability to establish and maintain effective working relationships with staff, contractors, and clients.
Strong transcription and dictation skills.
Ability to understand and follow detailed instructions.
Ability to work effectively and efficiently both independently and in groups.

Responsibilities

Provide administrative support, including typing correspondence, maintaining calendars, making travel arrangements, scheduling meetings, and compiling expense and other reports.
Maintain filing systems for records, reports, and other documents.
Prepare and transcribe correspondence and obtain appropriate signatures when needed.
Prepare outgoing mail with necessary postage and send and receive email.
Perform general administrative functions, including faxing, photocopying, mail distribution, and bulk mailing.
Create and edit facility contractual agreements at the request of the General Manager and Assistant General Manager.
Receive and document deposit information for confirmed events.
Answer, screen, and direct calls; screen visitors; and receive guests.
Order and maintain office-supply inventory.
Mail, record, and track client survey results.
Assign purchase orders and maintain the purchase order log and outstanding purchase orders.
Work cooperatively with other department directors on projects of mutual interest.
Perform other duties as required.