Administrative Assistant

Peapack Private Bank & Trust•Bedminster Township, NJ

5d•$43,742 - $52,000•Onsite

About The Position

The Administrative Assistant provides administrative, operational, and client service support to senior leadership and their teams. This entry-level role supports a busy leadership team across multiple office locations and contributes to efficient day-to-day operations. The position calls for a professional, organized, detail-oriented, energetic, personable, and service-oriented individual who can manage multiple priorities and support internal and external clients. The role includes calendar and meeting coordination, correspondence and logistics, expense reporting, invoice processing, travel arrangements, record maintenance, data entry, office and reception support, and coordination of employee, office, and client events. The Administrative Assistant also assists with onboarding, transfers, departures, special projects, and other evolving department and organizational needs. The position is primarily office-based and requires regular in-office attendance. The successful candidate will provide exceptional, welcoming service to clients, visitors, and colleagues; exercise sound judgment and discretion; adapt to changing priorities; use technology responsibly; and deliver thoughtful, proactive, personalized support.

Requirements

High school diploma or GED.
Ability to read, write, and speak English clearly.
Strong written and verbal communication skills and excellent interpersonal and oral communication skills.
Professional, dependable, and service-oriented, with the ability to maintain a positive attitude and remain composed in a fast-paced environment.
Sound judgment, discretion, professionalism, and confidentiality when handling sensitive information and interacting with colleagues, clients, and visitors.
Organized, detail-oriented, and self-motivated, with the ability to manage multiple priorities and follow through independently.
Strong problem-solving and critical-thinking abilities, initiative, and willingness to assist wherever needed.
Ability to work effectively both independently and as part of a team.
Ability to interact effectively and tactfully with all levels of the Bank.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; proficiency with Outlook mail, calendar, and contacts.
Ability to operate a copy machine and other office equipment.
Ability to remain seated for extended periods and occasionally lift or move office supplies and packages weighing up to 15 pounds.
Ability and willingness to work primarily in the office with regular in-office attendance.

Nice To Haves

Prior administrative, customer service, or office support experience is preferred, but not required.

Responsibilities

Provide administrative and operational support to senior leadership and team members.
Manage calendars; coordinate internal and external meetings; prepare meeting materials; and handle related correspondence and logistics.
Greet clients, prospects, and visitors; direct inquiries; and respond to routine requests professionally and in a timely manner.
Support employee onboarding, transfers, and departures.
Prepare expense reports, process invoices, coordinate travel arrangements, arrange catering, schedule meetings, maintain records, perform data entry, and support client and prospect communications and mailings.
Assist with special projects and initiatives and contribute to efficient day-to-day team operations.
Receive and distribute mail and packages; maintain inventory and order office supplies, business stationery, and marketing materials; and replenish second- and third-floor kitchen supplies.
Monitor copier and printer supplies, provide Reception Desk lunch coverage, and serve as backup for the Administrative Building Reception Desk.
Partner with the Executive Administration Team to provide coverage and service across the organization.
Coordinate and schedule office, employee, and client events, including conference room reservations and off-site functions with the Event Management team.
Coordinate event venue requirements, catering, meeting logistics, attendee communications, and other event details.
Collaborate with colleagues across the organization to coordinate special projects and administrative initiatives and complete objectives on time.
Provide exceptional, professional, and welcoming service to clients, visitors, and colleagues.
Adapt to changing priorities, exercise sound judgment and critical thinking, take ownership, and use AI and technology tools responsibly to support productivity and decision-making.
Perform additional administrative duties and responsibilities as needed.