Administrative Assistant

Axios • Arlington, TX

10d • Remote

About The Position

Axios is seeking an Administrative Assistant to support the Executive Assistant to the Founders Office. This role will provide essential administrative support for the personal, family, and logistical needs of Axios co-founders Jim VandeHei and Mike Allen. The position is responsible for keeping personal logistics, travel details, expenses, family needs, and other recurring tasks organized and managed with care, discretion, and strong follow-through. This is a full-time support role for someone energized by high-trust, high-context work and interested in growing in an executive support environment. The ideal candidate will use AI tools to make administrative workflows smarter, faster, and more organized. The role involves managing recurring logistics, personal tasks, family-related needs, and administrative follow-through, including personal and family logistics, travel support, expenses, vendor coordination, errands, appointments, gifting, and events. The pace is fast, with potential for time-sensitive needs outside standard business hours. The Administrative Assistant will work closely with the Chief of Staff and other key stakeholders to support the founders' lives and work. This is a great opportunity for someone earlier in their administrative career to learn how a high-functioning executive office operates and grow into broader administrative or executive support responsibilities.

Requirements

• 1-3 years of administrative, executive support, family office, personal assistant or high-touch operations experience
• Strong organizational skills and enthusiasm for managing logistics, including travel, expenses, calendars, reservations, appointments, errands and vendor coordination
• Comfort handling personal and family-related logistics with discretion, maturity and care
• Excellent attention to detail, especially when managing fast-changing schedules, travel plans and expense tracking
• Strong written and verbal communication skills, with the ability to interact professionally with executives, colleagues, family members, vendors and external contacts
• Ability to manage a high volume of tasks, prioritize effectively and follow through without constant direction
• A customer-service mindset and willingness to jump in where needed
• Sound judgment, discretion and integrity when handling confidential or sensitive information
• Proficiency with Google Suite and comfort learning new tools
• Interest in using AI tools to work smarter, move faster and improve administrative workflows
• Commitment to embracing artificial intelligence as a core part of how we work.
• Expectation to actively develop AI literacy and use AI tools to enhance productivity, creativity, and efficiency.

Nice To Haves

• Event planning, hospitality, or complex travel coordination experience is a plus
• Desire to grow into broader executive support responsibilities over time

Responsibilities

• Manage recurring logistics, personal tasks, family-related needs, and administrative follow-through.
• Handle personal and family logistics, travel support, expenses, vendor coordination, errands, appointments, gifting, and events.
• Assist the Executive Assistant to the Founders Office with the fast-moving personal, family, and logistical needs of Axios co-founders Jim VandeHei and Mike Allen.
• Keep personal logistics, travel details, expenses, family needs, and other recurring tasks organized and moving with care, discretion, and strong follow-through.
• Use AI tools to make administrative workflows smarter, faster, and more organized.
• Support the broader system that keeps the founders’ lives and work moving by working closely with the Chief of Staff and other key stakeholders.
• Respond calmly, with organization, and responsiveness as details shift, including occasional time-sensitive needs outside standard business hours.

Benefits

• 401(k) with employer match
• Robust PPO and high-deductible health insurance options on the Blue Cross Blue Shield network
• Employer Health Savings Account (HSA) contribution for the high-deductible health plan option
• Dental and vision coverage
• Primary caregiver 12-week paid leave
• Generous vacation policy, plus holidays
• One mental health day per quarter
• Annual learning and development stipend
• $100 monthly work-from-home stipend
• Tele-mental health services through Headspace
• OneMedical membership, including tele-health services
• Personal health advocacy resources through HealthAdvocate
• Inclusive fertility, hormonal health and family forming benefits through Carrot Fertility
• Access to the Axios “Family Fund”, which was created to allow employees to request financial support when facing financial hardship or emergencies
• Increased work flexibility for parents and caretakers
• Virtual company-sponsored social events
• A strong and positive work environment
• A commitment to an open, inclusive, and diverse work culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed