Administrative Assistant

Easterseals-Goodwill Northern Rocky Mountain • Great Falls, MT

13h • $19 - $20

About The Position

The Administrative Assistant for People Services supports administrative operations, personnel records, and compliance efforts while working closely with internal teams. The role maintains accurate records and confidential information, supports HR processes and reporting, and provides front desk backup. It requires a detail-oriented, organized, and dependable person who can work independently and collaboratively.

Requirements

• High school diploma or equivalent.
• Three to five years of administrative experience; formal administrative or secretarial training may substitute for experience.
• Strong administrative and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Excel, Word, and PowerPoint.
• Ability to learn new software systems.
• Ability to handle confidential information with discretion.
• Regular and predictable attendance in accordance with ESGW policy.
• Ability to work independently and collaboratively.
• Ability to move throughout the facility and community, with or without reasonable accommodation.
• Completion of a background check.

Responsibilities

• Maintain complete, accurate, and timely personnel records.
• Manage confidential information in compliance with HIPAA, CARF, and ESGW requirements.
• Update HRIS records and maintain electronic files.
• Compile reports and documentation related to personnel activities.
• Track HR training, policy acknowledgements, and compliance requirements.
• Conduct and track OIG and SAM reporting.
• Process employment verifications and authorized information requests.
• Manage HR document destruction schedules.
• Track driver licenses and vehicle insurance, and generate annual DMV reports.
• Manage the volunteer program.
• Complete additional administrative duties and special projects as assigned.
• Provide daily backup support for the main front desk during breaks and lunch; occasional full-day backup may be required.

Benefits

• Medical, vision, dental, and voluntary products.
• Paid time off (PTO).
• 401(k) retirement plan with up to 4% contribution.
• Tuition assistance.
• Flexible spending and health savings accounts.
• 10% discount on ESGW services.
• Employee wellness program.
• 30% discount at Goodwill stores.
• Potential eligibility for Public Service Loan Forgiveness on qualifying loans under specific terms.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED