Administrative Assist - Residential

Unity Bay•Moncks Corner, SC

About The Position

The Administrative Assistant supports the day-to-day operations of the Agency by managing and performing administrative duties. The role includes reception, correspondence and records maintenance, supply and equipment coordination, transportation support, reporting, meeting and training coordination, and maintenance of residential records. The position may involve both indoor and outdoor environments, brief exposure to hot or cold conditions, and possible exposure to physical assault or property destruction; protective clothing may be required to prevent infections.

Requirements

Excellent written and oral communication skills.
Computer literacy using a variety of available software and programs, and ability to organize a workstation.
Ability to perform a variety of tasks and adapt when assignments change with short notice.
Conduct oneself according to Agency policy.
Accept constructive criticism and responsibility, and work as a team player and leader.
Maintain confidentiality of individual and employee information at all times.
Perform duties and represent Berkeley Citizens, Inc., efficiently, cooperatively, and ethically.
Ability to perform skills necessary to diffuse volatile situations.
Valid South Carolina driver’s license and good driving record.
Fine and gross motor skills needed to perform the job; verbal communication (speaking and hearing); visual acuity for reading, including small print; and ability to use mathematical concepts.

Responsibilities

Greet guests, notify staff of their arrival, and answer incoming phone calls.
Type correspondence and reports, and maintain the forms system.
Write up orders; maintain and organize supplies and office equipment for all locations; and track orders for trends.
Submit monthly transportation logs, arrange vehicle oil changes, and coordinate backup transportation as needed.
Complete the monthly DDSN census report and maintain the yearly census spreadsheet.
As requested, schedule meetings, arrange supplies, send correspondence, and type minutes for committees and meetings.
As requested, schedule and coordinate yearly Fire Marshall inspections of residential homes.
Maintain current residential setting and resident contact lists.
Monitor the BCI calendar and support staff with scheduling and registering for trainings and meetings.
Perform other duties as assigned.