Administrative Assist - Residential

unity BAY Updated•Moncks Corner, SC

About The Position

The Administrative Assistant supports the day-to-day operations of the Agency by managing and performing administrative duties. The role provides reception and communications support, maintains records and forms, organizes supplies and equipment, coordinates transportation-related tasks, completes census reporting, and assists with meetings, inspections, and staff training logistics. The position also maintains residential setting and resident contact lists and performs other duties as assigned.

Requirements

Excellent written and oral communication skills.
Computer literacy using a variety of available software and programs, and ability to organize a workstation.
Ability to perform a variety of tasks and adapt to changing assignments, sometimes with short notice.
Conduct oneself according to Agency policy; accept constructive criticism and responsibility; and work as a team player and leader.
Maintain confidentiality of individual and employee information at all times.
Perform duties and represent Berkeley Citizens, Inc., efficiently, cooperatively, and ethically.
Ability to perform skills necessary to diffuse volatile situations.
Valid South Carolina driver’s license and good driving record.
Physical abilities including fine and gross motor skills, verbal communication and hearing, visual acuity for reading small print, and mathematical concepts.
Ability to work in indoor and outdoor environments and tolerate hot and cold conditions for short periods.
Ability to work in circumstances that may involve possible physical assault or property destruction, and to wear protective clothing to prevent infections.

Responsibilities

Greet guests, notify staff of guests’ arrival, and answer incoming phone calls.
Type correspondence, reports, and other documents; maintain the forms system.
Write up orders and maintain and organize supplies and office equipment for all locations; track orders for trends.
Submit monthly transportation logs, arrange vehicles for oil changes, and coordinate backup transportation as needed.
Complete the monthly DDSN census report and maintain the yearly census spreadsheet.
Schedule meetings, arrange supplies, send correspondence, and type meeting minutes for committees and meetings as requested.
Schedule and coordinate yearly Fire Marshall inspections of residential homes as requested.
Maintain current residential setting and resident contact lists.
Monitor the BCI calendar and support staff with scheduling and registering for trainings and meetings.
Perform other duties as assigned.