Administrative Assistant

Judevine Center for Autism • Springfield, MO

13h • $20 - $22

About The Position

The Administrative Assistant provides office support by implementing administrative systems, procedures, and policies, and monitoring administrative projects. The ideal candidate has a strong work ethic, keeps work neat and organized, shares quality information, and is self-motivated and trustworthy.

This is a part-time position of 20–25 hours per week for now, with the possibility of becoming full-time in the near future.

Requirements

• Strong computer skills, including proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills and the ability to multitask, perform under pressure, and manage multiple deadlines.
• Outstanding written and verbal communication skills, strong attention to detail, and a positive attitude.
• Ability to work independently and as part of a team; must be a motivated self-starter.
• Excellent follow-up skills, such as obtaining missing paperwork or checking in with people to keep projects moving forward.
• Strong analytical and problem-solving skills.
• Adaptability and flexibility while working cooperatively with multiple people.
• Three to five years of experience in an administrative role.

Nice To Haves

• A degree is preferred but not required.

Responsibilities

• Answer and transfer phone calls, screening calls when necessary.
• Welcome and assist visitors with their needs.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Maintain filing systems as assigned.
• Retrieve information from records, email, minutes, and other related documents, and prepare written summaries of data when needed.
• Respond to and resolve administrative inquiries and questions.
• Prepare agendas and schedules for meetings as needed.
• Record and distribute meeting minutes or other records.
• Maintain and update spreadsheets to keep data and information current.
• Assist with recruiting, interviews, and onboarding new staff.
• Process all SWAP plans and monthly SWAP reports.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed