Administrative Assistant - Part Time - Spooner

Aurora Community Services•Town of Spooner, WI

11h•$17•Onsite

About The Position

Aurora Community Services is seeking an organized, detail-oriented Administrative Assistant for its Spooner office. The role supports the smooth operation of the office by handling administrative tasks, assisting counselors, clients, and management staff, and maintaining a welcoming environment for customers and visitors. The position also involves protecting confidential information, supporting safe work practices, and keeping the workspace clean and organized.

Requirements

Organized and detail-oriented.
Demonstrate problem-solving skills, including identifying and resolving problems in a timely manner and gathering and analyzing information skillfully.
Maintain confidentiality, remain open to others’ ideas, and show willingness to try new things.
Communicate clearly and persuasively in speech, including in group presentations and meetings.
Edit written work for spelling and grammar, present numerical data effectively, and read and interpret written information.
Prioritize and plan work, use time efficiently, and develop realistic action plans.
Monitor work effectively to ensure accuracy, quality, and thoroughness.
Adapt to workplace changes, competing demands, delays, and unexpected events.
Be dependable, punctual, follow instructions and management direction, and solicit feedback to improve performance.
Promote and observe safety and security procedures and use equipment and materials properly.

Responsibilities

Provide administrative support to ensure efficient office operations.
Assist clients and management staff with issues and concerns.
Perform data entry.
Manage appointment schedules for clients and therapists.
Maintain accurate, organized client records; coordinate referrals; and support client intake by gathering information and verifying insurance eligibility.
Assist with audits to keep client records up to date.
Assist with onboarding and welcoming new team members.
Maintain the petty cash account, make daily deposits when needed, manage client accounts, and collect balances due.
Answer phones and greet clients, visitors, and others.
Type and distribute correspondence.
Schedule meeting and training rooms and coordinate calendars as requested.
Attend department and management meetings as scheduled.
Order and restock office supplies.
Communicate ideas and department needs clearly, both verbally and in writing.
Protect confidential information.
Follow safe workplace practices and maintain a clean, organized workspace.
Perform other duties as assigned.