Administrative Assistant - Part-Time

City of Moreno Valley • Moreno Valley, CA

11d

About The Position

The City of Moreno Valley is seeking a highly organized, detail-oriented, and service-focused Administrative Assistant for the Community Development Department’s Building & Safety Division. The position provides essential administrative support to department leadership and staff and serves as a resource to employees, contractors, and the public. The work supports building safety, development services, permitting, and service to the community.

This is a part-time, temporary, limited-term position of up to 960 hours. The schedule must be available Monday through Friday and may consist of a full Monday–Friday schedule or selected weekdays, depending on departmental needs; all schedules are limited to part-time hours. There are two vacancies, and the recruitment will also establish an eligibility list that may be used for future vacancies.

The City describes the ideal candidate as proactive and dependable, able to manage multiple priorities and detailed information, work independently and collaboratively, exercise sound judgment, handle sensitive information discreetly, and provide exceptional customer service. The complete classification description, including additional experience, education, and physical and mental requirements, is referenced in the posting but not included.

Requirements

• High school graduation or GED equivalent.
• Three years of increasingly responsible administrative support or secretarial experience, or an equivalent combination of training and experience.
• Strong administrative skills and ability to manage multiple priorities.
• Advanced proficiency in word processing, spreadsheets, databases, and other office technology.
• Excellent oral and written communication skills.
• Ability to exercise sound judgment and handle sensitive information with discretion.
• Ability to work independently and collaborate effectively with others.
• Accuracy, organization, problem-solving skills, and a commitment to customer service.
• Availability to work Monday through Friday on a full weekday schedule or selected weekdays, according to departmental needs; hours remain part-time.

Nice To Haves

• Experience providing administrative support, maintaining records, coordinating meetings and schedules, and interpreting and applying policies and procedures.
• Proficiency in preparing technical documents, reports, records, and presentations.

Responsibilities

• Provide administrative support to department leadership and staff.
• Support Building & Safety Division services related to building safety, development services, and permitting.
• Prepare and maintain technical documents, reports, records, and presentations.
• Maintain accurate records.
• Coordinate meetings and schedules.
• Respond professionally to questions and concerns from staff, contractors, and the public.
• Interpret and apply policies and procedures.
• Provide customer service to employees, contractors, and the public.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED