Administrative Assistant (Part Time)
About The Position
The Administrative Assistant provides clerical functions and administrative support for food service programs at TAMU Corpus Christi. The role includes handling cash records and deposits, processing vendor invoices, maintaining confidential personnel and student records, supporting staffing needs, and assisting with financial reporting. The position is part time, scheduled Monday through Friday from 4:00 p.m. to 8:00 p.m. The fixed pay rate is $11.00 per hour. Prior cash handling, invoice processing, and administrative experience are preferred, and training is available. The role offers a free employee meal, paid parking, and major holidays off. Because the work is in an educational facility, there may be periods when work is not available during school breaks; such periods may be unpaid temporary layoffs. Business needs may also require year-round work, potentially at a different location during breaks.
Requirements
- Prior cash handling, invoice processing, and administrative experience are preferred.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Nice To Haves
- Prior cash handling experience.
- Prior invoice processing experience.
- Prior administrative experience.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centric approach.
- Maintain confidential personnel files.
- Assist management with confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding coverage when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
- Maintain accurate and current records of students eligible for free and reduced-price lunches, if applicable.
- Enter daily cash sales and meal counts using a computer.
- Count, balance, and document the imprest fund and cashier tills daily.
- Prepare daily bank deposits and perform daily bank deposit reconciliation.
- Process vendor invoices for payment, verify calculations and item prices against bid specifications, and identify pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist with end-of-month financial reports.
- Attend in-service and safety meetings as required.
- Maintain a clean and safe work environment and perform work safely.
- Perform other duties as assigned.
Benefits
- Free employee meal.
- Paid parking.
- Major holidays off.
- Opportunities for training and development.
- Retirement plan.
- Associate Shopping Program.
- Health and Wellness Programs.
- Discount Marketplace.
- Identity Theft Protection.
- Pet Insurance.
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and a Choice Auto and Home Program.
- Associates may be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
