Administrative Assistant, part-time
About The Position
The Administrative Assistant supports the office’s administrative functions and leadership team. Duties include data entry, managing the main phone line, executive administrative support, scheduling appointments, managing calendars, communicating with clients and agents, taking dictation, completing special projects across departments, and handling clerical and administrative tasks. The role collaborates with IT, Facilities, the Market Leader, and Recruiting Partners to support smooth office operations. This is a part-time, on-site position based in the Atlanta, Georgia office. The role is described as an entry-level opportunity with potential for career growth. The hourly wage is $20–$24.
Requirements
- Associate degree or higher.
- At least 2 years of related experience.
- Expert knowledge of Microsoft Office, including Word, Excel, OneNote, and Outlook.
- Ability to work in a fast-paced, demanding environment while maintaining attention to detail and strong time management.
- Excellent interpersonal and communication skills.
- Exceptional problem-solving skills.
- Ability to use common sense and understanding to interpret instructions and perform duties efficiently.
- Detail-oriented, intelligent, confident, and professional; proactive in anticipating and solving potential problems; driven, ambitious, and comfortable with new challenges in a fast-paced, high-energy environment.
Responsibilities
- Welcome clients and visitors, direct them to the appropriate party, and provide a positive first impression.
- Order, stock, inventory, and report expenses for office supplies, including daily coffee supplies.
- Coordinate agent onboarding and offboarding, including computer and phone setup, welcome packets, collateral, building access, seating charts, workstations, and clearing terminated agents’ workspaces.
- Liaise with building management and MREIS and handle on-site building requests, such as restroom supplies, lighting, air-conditioning issues, emergency-course education, and parking validations.
- Manage office equipment, including troubleshooting the Pitney Bowes system, stocking printer supplies, and coordinating printer troubleshooting with vendors.
- Manage and answer the main phone line, check company voicemail daily, and relay messages to the appropriate party.
- Provide wire instructions and handle daily mail pickup and delivery.
- Keep the office organized, presentable, and clean, including weekly refrigerator cleaning.
- Set up conference rooms for calls, meetings, live trainings, recruiting presentations, and Monday morning meetings; stock meeting collateral and water.
- Coordinate with vendors for miscellaneous office tasks, assist agents with basic technology needs, and handle expense reimbursements.
- Coordinate and support internal office events.
- Provide administrative support for office competitions and interviews, including interview scheduling and miscellaneous tasks.
- Serve as the office point of contact for the Matthews University Program and provide ad hoc support to the Training and Recruiting Team.
- Prepare first-day collateral, post training calendars, organize mixers and activities, order catering, and set up Summer Training Events and live-training rooms.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
