Administrative Assistant

Property Management Associates • Culver City, CA

7d • $24 - $26

About The Position

Property Management Associates is seeking an organized, motivated, and detail-oriented Administrative Assistant to support its Residential Department and Chief Operating Officer (COO). The role involves working with the corporate team and residential property staff in a fast-paced, hands-on environment, with occasional front-office support at properties throughout Los Angeles and Orange County. The company manages a portfolio of thousands of residential units and describes the position as an opportunity to build a long-term career in property management.

The Administrative Assistant provides day-to-day administrative and project support, maintains corporate and property records, helps coordinate the COO’s schedule, researches information relevant to residential operations, and updates online property advertising. The role also includes utility account setup and auditing, coordination of department training schedules, communication with a broad range of contacts, and handling special projects while managing competing priorities and deadlines.

The position offers compensation of $24.00–$26.00 per hour. Full-time employees are eligible for the listed benefits, subject to applicable eligibility requirements. Job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Requirements

• Intermediate to advanced proficiency with Microsoft Office, Excel, and Outlook.
• Strong written and verbal communication skills.
• Comfort navigating the internet and learning new online systems.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Self-starter who can work independently and take initiative.
• Ability to prioritize multiple tasks and meet demanding deadlines.
• Punctual, dependable, and professional.
• Comfort interacting with residents, vendors, property managers, owners, and corporate personnel.

Nice To Haves

• Yardi experience.
• Residential property management experience.

Responsibilities

• Provide administrative support to the Residential Department and Chief Operating Officer on projects, assignments, and day-to-day needs.
• Maintain and update spreadsheets and databases for corporate and residential properties, keeping information accurate, current, and organized.
• Manage the COO’s calendar and assist with scheduling, coordination, and follow-up.
• Research and stay informed about changes to city ordinances and other information affecting residential operations.
• Manage and update online property advertising, including RentCafe and other advertising platforms, ensuring listings are accurate, complete, and up to date.
• Communicate professionally and effectively with property managers, corporate staff, vendors, residents, and property owners.
• Set up utility accounts and perform utility audits.
• Provide front-office administrative support at designated residential properties throughout Los Angeles and Orange County as needed.
• Coordinate residential department training schedules and help keep training initiatives organized and on track.
• Handle special projects and assignments while managing competing priorities and deadlines.

Benefits

• Medical, dental, vision, and life insurance with employer contribution.
• 401(k) with company match, subject to eligibility requirements.
• Critical illness, accident, and hospital indemnity plans.
• Generous paid time off.
• Early Friday release.
• Opportunity to gain experience in a large residential property management organization.
• Stable workplace and opportunities to grow.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed