Administrative Assistant

Tri State General Contractors•Los Lunas, NM

3d•$18 - $22

About The Position

The Administrative Assistant provides front-desk support and administrative and clerical assistance to the Project Management Team and Office Manager. The role supports office operations and project coordination by handling communications, maintaining records, managing schedules and deliveries, and helping keep the office organized and professional. It requires attention to detail, confidentiality, adaptability, and the ability to work independently and collaboratively in a fast-paced, deadline-driven environment. Tri-State General Contractors delivers commercial retail construction projects, including new builds, tenant improvements, expansions, and remodels. The company serves projects across California, Hawaii, Arizona, New Mexico, Colorado, and beyond, and emphasizes safety, quality workmanship, accountability, collaboration, and continuous improvement. Duties and responsibilities may change based on the needs of the department and company. The job description is not a comprehensive list of all duties and does not create an employment contract.

Requirements

Minimum 2 years of administrative, receptionist, office coordination, or project support experience preferred.
Strong organizational, communication, and time-management skills, with attention to detail.
Proficiency in Microsoft Office Suite and ability to quickly learn new software systems.
Ability to prioritize multiple tasks, maintain confidentiality, and work effectively in a fast-paced environment.
Professional, dependable, and customer-service oriented.
Ability to work both independently and collaboratively.

Responsibilities

Serve as the first point of contact for visitors, clients, and vendors, providing a professional and welcoming experience.
Answer, screen, and direct incoming phone calls, emails, and inquiries to the appropriate team members.
Maintain accurate and organized project records, logs, correspondence, and documentation.
Manage incoming and outgoing mail, packages, and deliveries.
Coordinate calendars, schedule meetings and appointments, and reserve conference rooms.
Prepare and maintain conference rooms and common areas to ensure a clean, organized, and professional office environment.
Respond to routine internal and external inquiries regarding project information, procedures, and schedules.
Provide administrative and clerical support to the Project Management Team and the Office Manager.
Support office operations, including ordering supplies, maintaining inventory, and general office administration.
Support onboarding by preparing workspaces, equipment, and office materials for new team members.
Maintain confidentiality of sensitive company, employee, and project-related information.
Collaborate with project and administrative teams to support efficient workflow, effective communication, and timely task completion.
Adapt to changing priorities and provide support in a fast-paced, deadline-driven environment.