Administrative Assistant - Atlanta

Amdocs•Atlanta, GA

15h•Hybrid

About The Position

The Administrative Assistant provides high-level administrative and operational support to help execute business priorities. The role manages executive calendars, coordinates meetings and communications, prepares briefings, tracks key actions, and facilitates collaboration with internal teams and external stakeholders. As a central point of coordination, the Administrative Assistant enables executives to focus on strategic objectives while supporting smooth day-to-day operations. The position supports key leaders through calendar and schedule management, planning onsite and offsite meetings and visits, and preparing staff-meeting materials and minutes. It also assists with internal projects, team welfare activities, management travel, new-employee welcomes, office equipment needs, Outlook distribution lists, and other communication channels.

Requirements

At least 6 years of practical business or administrative experience, or equivalent.
Proficiency in written and spoken business English.
Proficiency with Microsoft Office programs.
Strong meeting-planning, project-management, and organizational skills.
Proactiveness, professionalism, a strong work ethic, responsibility, integrity, and the ability to work independently and learn quickly.
Excellent judgment and discretion when handling sensitive, privileged, confidential, or non-public information.
Ability to make decisions and recommendations in situations not clearly covered by established rules or guidelines.
Ability to think creatively, use common sense, and make decisions quickly.

Nice To Haves

Bachelor's degree strongly preferred.
Advanced AI tools skills highly preferred.
Proficiency with AI Copilot and PowerPoint.

Responsibilities

Manage executive calendars and schedules.
Plan onsite and offsite meetings, visits, leadership meetings, and agendas.
Coordinate and prepare materials for staff meetings, including meeting minutes.
Assist with internal projects and coordinate and execute team welfare activities.
Provide back-office support for management travel.
Welcome new employees.
Handle office equipment needs, Outlook distribution lists, and other communication channels.
Prepare briefings, track key actions, and facilitate collaboration across internal teams and external stakeholders.