Senior Administrative Assistant - Atlanta Regional Office

Dominium•Atlanta, GA

About The Position

The Senior Administrative Assistant provides high-level administrative and project support to the Development Department, including executives and their teams. The role manages daily operations, coordinates projects, and serves as a liaison to support effective communication and organization across the department. The ideal candidate is organized, proactive, anticipates needs, and can manage multiple priorities in a fast-paced environment. The position also supports administrative processes, communications, records, meetings, events, travel, and financial paperwork. It requires discretion, professionalism, attention to detail, sound judgment, and the ability to coordinate work across executives, internal teams, and external partners.

Requirements

Associate’s degree, or an equivalent combination of education and relevant work experience.
Prior administrative experience.
Proficiency in Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.
Strong verbal, written, and interpersonal communication skills in English.
Ability to perform basic to intermediate mathematical calculations.
Ability to learn and effectively use company-specific software systems.
Strong critical-thinking and problem-solving skills.
High attention to detail and organizational ability.
Ability to prioritize workload and manage multiple projects simultaneously to meet deadlines.
Strong project coordination skills and excellent follow-through.
Ability to exercise sound judgment and maintain professionalism.
High level of discretion and confidentiality.
Maintain a neat, clean, and professional appearance consistent with company standards.

Nice To Haves

Two or more years of scheduling or calendar management experience.

Responsibilities

Provide advanced administrative and project support to department leadership and team members.
Manage complex executive calendars, including prioritization, conflict resolution, and coordination across stakeholders.
Anticipate executive and team needs and proactively address scheduling and administrative challenges.
Coordinate meetings and events, including preparing agendas, presentations, and supporting materials.
Capture, summarize, and distribute meeting notes, action items, and follow-ups.
Track departmental projects and ensure timelines, deliverables, and stakeholder follow-through.
Serve as a liaison between executives, internal teams, and external partners; draft and manage professional communications.
Maintain departmental records, correspondence, and document signature processes.
Coordinate document execution, including DocuSign workflows and signature tracking, particularly for real estate transactions and time-sensitive agreements.
Process expense reports, credit card coding, invoices, sponsorships, conference-related payments, and check requests accurately and promptly.
Arrange travel accommodations and logistics for executives and team members.
Plan and coordinate conferences, meetings, and special events.
Identify and implement administrative process improvements and maintain standardized procedures.
Maintain strict confidentiality and professionalism in all interactions.
Perform other duties as assigned.