Administrative Assistant - Atlanta

Amdocs•Atlanta, GA

1d•Hybrid

About The Position

The Administrative Assistant provides high-level administrative and operational support to help execute business priorities. The role manages executive calendars, coordinates meetings and communications, prepares briefings, tracks key actions, and facilitates collaboration with internal teams and external stakeholders. Acting as a central point of coordination, the assistant enables leaders to focus on strategic objectives while supporting smooth day-to-day operations. Responsibilities include supporting key leaders with calendar and schedule management; planning onsite and offsite visits, leadership meetings, and agendas; coordinating staff-meeting materials and preparing minutes; assisting with internal projects and team welfare activities; and providing back-office support for management travel. The role also helps welcome new employees, handles office equipment needs, and maintains Outlook distribution lists and other communication channels. Proficiency with AI Copilot and PowerPoint is noted.

Requirements

At least 6 years of practical business or administrative experience, or equivalent.
Proficiency in written and spoken business English.
Proficiency with Microsoft Office programs.
Strong proactiveness, professionalism, work ethic, responsibility, integrity, and ability to work independently and learn quickly.
Strong meeting-planning, project-management, and organizational skills.
Excellent judgment and discretion when handling sensitive, privileged, confidential, or non-public information.
Ability to make decisions and recommendations when situations are not clearly covered by established rules or guidelines.
Out-of-the-box thinking, common sense, and ability to make decisions quickly.

Nice To Haves

Bachelor's degree strongly preferred.
Advanced AI tools skills highly preferred.
Proficiency with AI Copilot and PowerPoint.

Responsibilities

Manage calendars and schedules for key leaders.
Plan onsite and offsite visits, leadership meetings, and agendas.
Coordinate and prepare materials for staff meetings, including meeting minutes.
Assist with internal projects and coordinate and execute team welfare activities.
Provide back-office support for management travel.
Help welcome new employees.
Handle office equipment needs, Outlook distribution lists, and other communication channels.