Administrative Assistant

MMS Group • New York, NY

3d • $0 - $20 • Onsite

About The Position

MMS Group is seeking an Administrative Assistant to support the Property Manager with the overall management of an 84-unit residential property in Brooklyn, New York. The role involves interacting professionally with tenants, residents, applicants, and vendors; handling correspondence and records; assisting with monthly financial reports; and coordinating complaint follow-up with maintenance personnel. The position calls for someone who can work independently, organize and prioritize tasks, manage time, and maintain confidentiality. Residential property administrative experience is preferred. High school education or equivalent and proficiency in Microsoft Office are required; experience with RealPage OneSite or similar property management software and bilingual skills are preferred.

Requirements

• High school education or equivalent.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality at all times.
• Ability to work independently, organize tasks, manage time, and prioritize projects.
• Ability to work in a challenging environment with minimal direction.
• Solution-based problem-solving skills are valued.

Nice To Haves

• Administrative assistant experience in a residential setting.
• Bilingual skills.
• Experience with RealPage OneSite or similar property management software.

Responsibilities

• Answer phones and greet tenants professionally.
• Compose and type correspondence and documents.
• Maintain professional communication with residents, applicants, and vendors.
• Log owner and resident complaints and promptly dispatch maintenance personnel.
• Assist with preparation of monthly financial reports.
• Maintain files and paperwork.
• Work independently, organize tasks, manage time, and prioritize projects.
• Perform other duties as outlined in the job description.

Benefits

• 12 paid holidays per year.
• Up to two weeks of paid time off in the first year, increasing with tenure.
• Medical, dental, and vision plans available after 60 days of employment.
• Health Reimbursement Account of up to $3,000 per calendar year.
• Company-paid life insurance.
• Company-matched 401(k) retirement savings plan.
• Company-paid certifications and licensing.
• Opportunities for growth and advancement through continuous training and education programs.
• Competitive salaries.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED