Administrative Assistant

PROPERTY MANAGEMENT ASSOCIATES, LP • Culver City, CA

95d • $24 - $26 • Onsite

About The Position

Property Management Associates (PMA) is seeking an organized, motivated, and detail-oriented Administrative Assistant to support its Residential Department and Chief Operating Officer (COO). The role offers a fast-paced, hands-on work environment and involves working with the corporate team and residential property staff, with occasional front-office support at properties throughout Los Angeles and Orange County. The company manages a portfolio of thousands of residential units and describes the position as an opportunity to learn and build a long-term career in property management.

The Administrative Assistant provides day-to-day administrative and project support, maintains corporate and property records, manages the COO’s calendar, researches information affecting residential operations, and keeps online property listings current. The role also includes utility account setup and audits, training coordination, communication with a wide range of stakeholders, and special assignments. Compensation is $24.00–$26.00 per hour.

Requirements

• Intermediate to advanced proficiency with Microsoft Office, Excel, and Outlook.
• Strong written and verbal communication skills.
• Comfort navigating the internet and learning new online systems.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Self-starter able to work independently and take initiative.
• Ability to prioritize multiple tasks and meet demanding deadlines.
• Punctual, dependable, and professional.
• Comfort interacting with residents, vendors, property managers, owners, and corporate personnel.

Nice To Haves

• Yardi experience.
• Residential property management experience.

Responsibilities

• Provide administrative support to the Residential Department and Chief Operating Officer on projects, assignments, and day-to-day needs.
• Maintain and update spreadsheets and databases for corporate and residential properties, ensuring information is accurate, current, and organized.
• Manage the COO’s calendar and assist with scheduling, coordination, and follow-up.
• Research and stay informed about changes to city ordinances and other information affecting residential operations.
• Manage and update online property advertising, including RentCafe and other advertising platforms, keeping listings accurate, complete, and current.
• Communicate professionally with property managers, corporate staff, vendors, residents, and property owners.
• Set up utility accounts and perform utility audits with attention to detail and accuracy.
• Provide front-office administrative support at designated residential properties throughout Los Angeles and Orange County as needed.
• Coordinate residential department training schedules and help keep training initiatives organized and on track.
• Handle special projects and assignments while managing competing priorities and deadlines.

Benefits

• Medical, dental, vision, and life insurance with employer contribution.
• 401(k) with company match; eligibility requirements apply.
• Critical illness, accident, and hospital indemnity plans.
• Generous paid time off.
• Early Friday release.
• Opportunity to gain experience in a large residential property management organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed