Administrative Assistant

Doane Grant Thornton•Weyburn, SK

10d•Onsite

About The Position

Doane Grant Thornton is a large and growing professional services firm that emphasizes a community feel among its approximately 3000 employees across Canada. The firm values its colleagues, clients, and communities, aiming to be a purpose-driven organization. The Administrative Assistant role involves supporting client service staff in producing high-quality client deliverables, utilizing the Microsoft 365 suite, and maintaining firm standards. The company culture encourages empathy, collaboration, and personal and professional development, with a focus on "we before me" and embracing diverse perspectives.

Requirements

Significant work experience demonstrating use of Microsoft 365 (particularly Outlook, Word, Excel and Teams).
2 to 4 years of administrative experience.
Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives.
Excellent written and verbal communication skills.
Ability to multi-task and prioritize.
Exceptional client service mindset.
Computer savvy – ability to learn and troubleshoot various computer programs.
Talent to handle multiple tasks and shifting priorities while maintaining a high level of accuracy.
Takes initiative, takes direction and works well independently.
Keen attention to detail, efficient and accurate.

Responsibilities

General administrative duties including reception, filing, photocopying, scanning, faxing, and mailing.
Working independently and within a team to support client service staff in producing high-quality client deliverables.
Reviewing and assembling financial statements, tax returns, correspondence, proposals, and presentations using the Microsoft 365 suite in accordance with firm standards and branding.
Preparing letters and reports using firm templates in compliance with Firm standards.
Proofreading, reviewing for quality, and verifying content before finalizing client deliverables.
Scanning documents and embedding them in electronic files.
Welcoming clients by greeting them in person or on the telephone, and answering or referring inquiries.
Participating in training and staying current with company software.
Providing billing support using various Doane Grant Thornton systems and in accordance with engagement letter terms.
Organizing information and maintaining D365 (CRM database) for marketing purposes using contact relationship management software.
Coordinating internal/external meetings, room bookings, meals/catering, events, and video conferences.