Administrative Assistant - Career Technical Training

Serrato Corporation • Chicopee, MA

1d • $20 - $23 • Onsite

About The Position

Performs a variety of clerical and administrative duties to support the Career Development Director. This role involves managing communications, maintaining schedules, preparing documents, and ensuring smooth office operations within a career technical training environment. The position requires adherence to various guidelines and policies, including those from DOL, OFCCP, and Serrato Corporation.

Requirements

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in fast-paced, deadline-oriented situation.
• One-year secretarial experience required.
• High school diploma or equivalent required.
• Valid State Driver's License

Nice To Haves

• Associates in Business Degree preferred.

Responsibilities

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attend meetings and prepare and distribute minutes.
• Act as liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail and follow-up on dates for action items.
• Arrange meetings and appointments and keep the Career Training Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Work towards meeting performance standard goals.
• Follow CDSS plan and Code of Conduct system daily.
• Adhere to required property control policies and procedures.
• Maintain good housekeeping in all areas and comply with safety practices.
• Comply with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain accountability of students and property; adhere to safety practices.
• Maintain inventory of classroom supplies.
• Maintain substitute list; schedule substitutes, as needed.
• Help students become more employable through continuous reinforcement.
• Demonstrate and abide by Serrato Corporation's core values and operating principles.
• Model, mentor, and monitor appropriate Career Success Standards.
• Participate in PRH mandated staff training.
• Perform other duties as assigned.

Benefits

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED