Safety & Training Administrative Assistant

POWER PLUS•Anaheim, CA

2d•$22 - $25•Onsite

About The Position

The primary role of the Safety/Training Administrative Assistant is the coordination of employee and management training programs, administering a recordkeeping system to track employee training participation and progress, participating in creating and implementing training programs, review and disseminate training materials, and maintain intranet based training resources. This position will play an active role in administering the learning management system of record (Paycom Learning). An additional role will be to perform select Safety administrative functions and serve as backup to the primary Safety administrator when required.

Requirements

Exceptional organizational and communication skills.
Exceptional time management skills and ability to work accurately with detailed information.
Extremely self-driven and able to stay on task with minimal supervision amidst multiple priorities.
Strong desire to serve and support employees and managers throughout company.
Comfortable asking for compliance and in providing feedback and follow up.
Dedicated and adaptable individual with technical aptitude.
Have a high regard to confidentiality.
Excellent written and verbal communication skills.
Experience in a clerical, training coordination, or administrative background.
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact, and diplomacy.
Must be able to interact and communicate with individuals at all levels internally and externally.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MS Word, Excel, Outlook, PowerPoint).

Responsibilities

Support creation of and implementing training programs.
Administrate the learning management and training system of record for all data entry (specifically Paycom Learning).
Maintain training records (e.g. trainee lists, schedules, attendance sheets).
Coordinate training locations to include correct pre-training set up with required training materials.
Create, review and disseminate training material, such as instructional notes, feedback forms, etc.
Prepare reports on training activities and results.
Act as a point-of-contact for vendors and participants.
Maintain the company Training intranet site.
Coordinate online training and other outsourced training as required.
Assist managers with uploading field training documentation to the training system of record.
Audit the training system of record for training and retraining/certification needs within the areas/ divisions.
Send out periodic training and re-training/re-certification requirements to managers and follow up to ensure, to the greatest degree possible, that this training occurs within specified time parameters.
Other duties may be assigned as business needs require.