Safety Administrative Assistant

Quanta Services • Spokane Valley, WA

5d

About The Position

The Safety Administrative Assistant supports the Crux Subsurface Safety Department by managing training compliance and assignments, ordering and maintaining PPE and safety supplies, tracking and distributing safety equipment, assembling safety kits, supporting project mobilizations, and maintaining safety records and documentation. This role offers hands-on exposure to construction safety operations, industry-recognized compliance systems, and the opportunity to grow within a national construction company.

Requirements

• Associate’s degree in Business Administration, Occupational Safety & Health, Construction Management, Communications, Marketing, or a related field required, or equivalent combination of education and experience.
• Ability to handle multiple tasks independently, shifting priorities, and varied workloads with accuracy and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft 365 (Outlook, Excel, SharePoint, Teams).
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
• Must be able to lift up to 50 lbs.
• Valid driver’s license.
• Ability to travel within the United States when required.
• Satisfactory results to applicable background checks required.

Nice To Haves

• Bachelor’s degree in a related field.
• Construction or utility experience.
• Familiarity with safety training platforms (HCSS, ISNET, QPC, or similar).
• Experience with purchase order tracking or inventory management.

Responsibilities

• Assign required safety training to crew members across QPC, ISNET, and 360 Training platforms.
• Push monthly retraining assignments at the start of each month and track completion.
• Run weekly HCSS training reports to identify expiring or expired certifications.
• Coordinate OSHA 10 enrollment for crew and OSHA 30 enrollment for foremen and supervisors.
• Coordinate First Aid/CPR training through the AHA HeartSavers platform and track renewals.
• Organize logistics for in-person safety training including HEC/H2S and H1 sessions.
• Coordinate crane training logistics and CCO registration as directed by the Safety Director.
• Manage the 3M respirator medical evaluation process and maintain records in SharePoint.
• Own and maintain PPE inventory, including weekly review and restock through the primary vendor.
• Place safety supply orders, confirm receipt, and reconcile invoices against the PO log.
• Maintain and update the Purchase Order log in real time with every order placed.
• Order, distribute, and track safety radios; maintain the SharePoint radio assignment log.
• Collect signed radio waivers before issuing equipment and coordinate returns upon separation.
• Assemble standard safety kits and ensure they are stocked and ready for deployment.
• Review project-specific supply lists and flag specialty or long-lead items early.
• Package and ship safety equipment to jobsites with tracking and delivery confirmation.
• Schedule approved HASPs in HCSS and maintain organized safety records in SharePoint.
• Provide support to the Safety Director for programs and assigned tasks.
• Perform other safety department administrative tasks as assigned.

Benefits

• Medical, Dental, Vision, Prescription Coverage, HSA/FSA, Short-Term Disability, Long-Term Disability, Basic Life Insurance, EAP, Voluntary Benefits, and Identity Theft Protection. Benefits are offered with a shared premium cost between employer and employee.
• 401k and Roth contribution with company match eligibility.
• Vacation and Sick Leave accrue in accordance with company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree