Training & Development Administrative Assistant

JP Cullen•Janesville, WI

About The Position

The Administrative Assistant reports to the Director of Talent Development and primarily supports Training Specialists. This position supports the Talent Development and Training team by coordinating training sessions, managing enrollment and attendance records, maintaining training documents and resources, supporting presenters, updating SharePoint content, coordinating external learning opportunities, and handling meeting logistics and other administrative and HR support as needed.

Requirements

High school diploma or equivalent and two years of further education in Human Resource Management, Business Administration, Communication, or Public Relations and two years of equivalent work experience OR four years of equivalent work experience.
Must be customer service focused and have excellent communication and interpersonal skills
Ideal candidate is organized, detail oriented, able to multi-task, has excellent time management skills and works well under pressure and/or deadlines
Proficiency in Microsoft Office programs
Good organizational and record keeping abilities
Grammar and writing skills are essential

Nice To Haves

A person who is proactive, resourceful, collaborative, and does not run from a challenge.
The kind of person who believes there is always a way if we all work together.
Professional and diplomatic in dealing with internal and external contacts
Maintains a positive work atmosphere.

Responsibilities

Schedule and coordinate training classes as assigned
Manage enrollment, registration, and attendance records for all internal and external training sessions
Prepare training materials (packets, sign-ins, name badges, tent cards, certificates, etc.)
Assist internal trainers and presenters on updating their content
Coordinate technology setup for in-person, virtual or hybrid training sessions (Teams links, AV checks, room equipment)
Distribute training surveys and compile results to evaluate content
Track professional development hours for certifications or licenses
Keep materials on the training library up to date and add in new materials as needed
Maintain and update the SharePoint site with current documents and resources
Assist in conducting research on best practices or training solutions when new programs are being explored (growth opportunity)
Coordinate external training opportunities including budget tracking, registration, and course follow up
Update content in the company guide as directed
Schedule, prepare, and distribute meeting agendas and minutes
Perform additional duties as assigned