Administrative Assistant

GREAT LAKES INTER-TRIBAL COUNCIL, INC.•Lac du Flambeau, WI

4d•$19 - $23•Onsite

About The Position

Great Lakes Inter-Tribal Council is a nonprofit organization formed by the Native American Tribes of Wisconsin. It serves Wisconsin tribes through the administration of grant-funded programs, including programs in child and maternal services, education, disability, and elder benefits. Its mission is to enhance the quality of life for all Native People. The Administrative Assistant provides administrative and clerical support to the Epidemiology Program Director, program, and staff. The position requires a self-motivated person who works with minimal supervision, maintains confidentiality and a professional demeanor, and can prioritize tasks in a fast-paced environment. Daily attendance is an essential function. The position supports the Fiscal Assistant and provides backup to maintain department activities. This is a full-time, non-exempt position based in the organization’s Lac du Flambeau, Wisconsin office; it is not remote. The role involves occasional travel to Wisconsin tribal sites and possibly tribal sites in Michigan’s Upper Peninsula. A valid driver’s license and/or reliable transportation with adequate insurance is required.

Requirements

At least four years of experience in administrative support; experience supporting senior leadership teams is preferred.
Any equivalent combination of experience and education that provides the required knowledge and abilities is qualifying.
Strong knowledge of and experience with Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, and other Microsoft database platforms.
Strong typing, word processing, composition, editing, and proofreading skills for professional and technical materials.
Excellent verbal and written communication skills.
Professional demeanor and appearance.
Problem-solving skills, including the ability to apply advanced reasoning.
Ability to manage time effectively, stay self-motivated, and work effectively under pressure.
Ability to build positive working relationships and interact professionally with a wide variety of internal and external customers.
Ability to maintain confidentiality and prioritize tasks in a fast-paced environment while working with minimal supervision.
Valid driver’s license and/or reliable transportation with adequate insurance, and ability to travel.
Ability to travel occasionally to Wisconsin tribal sites and possibly Michigan Upper Peninsula tribal sites.
Drug and background checks are required before hire.

Nice To Haves

Two-year degree in administrative or office support services, or a related field.
Experience with a Native American Tribal organization and/or nonprofit organization.
Experience providing administrative support to senior leadership teams.

Responsibilities

Coordinate and provide administrative and clerical support for the program, Director, and staff under the Director’s direction.
Support the Fiscal Assistant with financial matters and provide backup to maintain department activities.
Respond to telephone and email inquiries and correspondence from program partners and communities, forwarding or redirecting information professionally and promptly.
Coordinate external meetings and conferences, including reserving and preparing facilities.
Schedule, coordinate, and confirm meeting locations, accommodations, travel arrangements, and notifications to staff and participants.
Assist program staff with travel questions, arrangements, travel advances, and reimbursements.
Format, copy, and assemble reports, newsletters, brochures, publications, and training materials.
Coordinate program mailings and develop and update program directories and mailing lists.
Record and maintain meeting minutes.
Organize and maintain file systems and file correspondence and other records.
Order and maintain supplies, arrange equipment maintenance, and maintain equipment inventories.
Complete contracts as needed.
Manage multiple tasks and prioritize requests.
Monitor program vehicles.
Engage in networking activities to promote awareness of available services.
Ensure services are delivered in a culturally sensitive manner.
Participate in committees within and outside the organization as appropriate to the position and supervisor.
Attend scheduled training sessions and meetings, and attend technical conferences and seminars to stay current on technological advances.
Perform other duties as assigned and necessary to fulfill the position’s responsibilities.
Maintain regular and punctual attendance, confidentiality, professionalism, and compliance with organizational policies and procedures.