Administrative Assistant

Virginia Tech•Blacksburg, VA

18d•$45,000 - $55,000

About The Position

The Administrative Assistant supports and enhances the daily operations of the Office of the Vice President for Student Affairs at Virginia Tech. The position performs a mix of advanced administrative duties, project coordination, and liaison activities to promote effective office operations and collaboration across departments. It provides direct calendaring and administrative support to the Assistant Vice President and Dean of Students and the Assistant Vice President for Student Engagement, while reporting directly to the Chief of Staff. The role requires independent judgment, professionalism in a fast-paced and student-centered office, and discretion when handling confidential communications and navigating protocol.

Requirements

Demonstrable experience providing administrative support and/or working with a unit or senior-level manager in an academic or professional office environment.
Demonstrable experience using web-based platforms such as SharePoint and Microsoft Office 365.
Demonstrable experience preparing outgoing correspondence and reports.
Considerable experience managing complex and dynamic schedules or calendars for senior-level management.
Demonstrated ability to assess needs, prioritize assignments, manage projects, and meet deadlines.
Significant experience working in a fast-paced environment with multiple interruptions.
Significant experience communicating and collaborating effectively with people from diverse backgrounds and with diverse needs.

Nice To Haves

Bachelor’s degree or equivalent experience in administration or a related field.
Knowledge of Virginia Tech’s organizational structure.
Experience with university-specific programs such as Banner and HokieMart.
Experience with university and Commonwealth of Virginia policies and procedures related to personnel transactions, student records, travel, and records management.
Experience providing administrative support at the senior-management level in higher education.

Responsibilities

Provide direct calendaring and administrative support to the Assistant Vice President and Dean of Students and the Assistant Vice President for Student Engagement.
Serve as a primary point of contact between the Assistant Vice President and Dean of Students, the Assistant Vice President for Student Engagement, and internal and external constituents and stakeholders.
Schedule and coordinate the leaders’ calendars, ensuring they are prepared with agendas, materials, and presentations and remain on schedule.
Coordinate logistics for events, meetings, and guests, including space reservations, food orders, and RSVP management.
Help ensure the office operates in an informed and efficient manner.
Independently manage complex administrative actions and resolve problems using thoughtful decision-making.
Maintain professional decorum and focus in a fast-paced environment with frequent visitors and interruptions.
Exercise judgment and discretion, observe political protocol and etiquette, and maintain confidentiality and integrity in communications.