Administrative Assistant

MXR Imaging, Inc.•Brielle, NJ

32d•$25 - $25•Onsite

About The Position

We are seeking a highly organized, detail-oriented Administrative Assistant to support day-to-day administrative and operational activities. This position will work closely with internal teams and customers to ensure contracts, orders, payments, inventory, and customer requests are handled accurately and efficiently.

Requirements

High School Diploma or equivalent
Previous experience in an administrative, office, customer service, or operations support role.
Strong organizational and attention-to-detail skills.
Excellent time management and follow-up skills.
Strong written and verbal communication skills.
Comfortable working with numbers, tracking payments, and maintaining accurate records.
Proficient computer skills, including Microsoft Office/Outlook and general data-entry systems.
Ability to learn new software and processes quickly.
Ability to manage multiple priorities while maintaining accuracy.
Self-motivated, dependable, adaptable, and able to work both independently and as part of a team.

Nice To Haves

Bachelor's degree
Experience with contract management and document processing is preferred.
Salesforce and Business Central (BC) experience is a plus.

Responsibilities

Manage and maintain contracts and related documentation, ensuring information is accurate and up to date.
Communicate professionally with customers, clients, vendors, and internal team members.
Follow up with clients regarding contracts, payments, documentation, scheduling, and outstanding items.
Track customer payments, deposits, and outstanding balances and communicate updates as needed.
Assist with inventory management, including maintaining accurate system records and tracking equipment status.
Enter and maintain Purchase Orders (POs), Sales Orders, and Work Orders.
Enter, update, and maintain information in company systems and databases.
Review documents and system information for accuracy and completeness.
Maintain organized electronic and physical records.
Prioritize multiple tasks and meet deadlines in a fast-paced environment.
Adapt to changing priorities and assist with additional administrative responsibilities as needed.
Communicate effectively with various departments to ensure tasks are completed accurately and on time.